Email Marketing & Brand Partnerships Virtual Assistant

Email Marketing & Brand Partnerships Virtual Assistant

Company: Board Friends Events
Industry: Events / Hospitality / Lifestyle / Social Experiences
Position: Part-Time Virtual Assistant

Board Friends Events is looking for an organized, confident, and creative Virtual Assistant to help us grow our email marketing, brand partnerships, gifted collaborations, and paid sponsorship opportunities.

We create curated social experiences designed to bring adults together, create genuine connections, and introduce our guests to unique food, entertainment, culture, activities, and local businesses.

Responsibilities

• *Email Marketing**

• Create and schedule promotional email campaigns for upcoming events
• Develop newsletters and past-guest campaigns
• Write strong subject lines, calls-to-action, and promotional copy
• Help grow and organize our email subscriber list
• Track open rates, clicks, and campaign performance
• Create follow-up campaigns for interested guests and previous attendees

Brand Partnerships & Sponsorships

• Research brands that align with Board Friends Events and specific event themes
• Identify appropriate marketing, PR, partnership, and sponsorship contacts
• Pitch brands for gifted collaborations
• Pitch companies for paid event sponsorships
• Contact local DFW businesses for partnership opportunities
• Secure products, giveaways, swag-bag items, services, and promotional partnerships
• Follow up consistently with potential partners
• Help prepare customized sponsorship pitches for different brands
• Maintain relationships with previous partners and sponsors

Partnership Opportunities May Include

• Paid event sponsorships
• Gifted products
• Guest giveaways
• Event décor or supplies
• Beauty and cosmetic partnerships
• Food and beverage partnerships
• Hotel and hospitality partnerships
• Local business collaborations
• Experiences or services for guests
• Cross-promotional partnerships

Tracking & Reporting

You will maintain an organized sponsorship and partnership database showing:

• Company/brand
• Contact person
• Email /contact information
• Event being pitched
• Type of partnership requested
• Date contacted
• Follow-up dates
• Responses
• Partnership value
• Negotiation status
• Confirmed partnerships
• Required deliverables

A weekly report will be required showing outreach activity, responses, active negotiations, gifted partnerships secured, paid sponsorships secured, and upcoming follow-ups.

Ideal Candidate

You should be:

• Comfortable sending professional cold email s
• A strong English writer
• Confident communicating with brands and businesses
• Persistent with follow-ups without being aggressive
• Organized and detail-oriented
• Comfortable researching companies and decision-makers
• Familiar with email marketing
• Familiar with sponsorships, influencer outreach, PR, or partnerships
• Able to customize pitches instead of sending generic mass email s
• Comfortable working independently

Experience with events, hospitality, lifestyle brands, PR, influencer marketing, sponsorship sales, or email marketing is a major plus.

Important

This is an outreach and relationship-building position.

You may research, pitch, communicate, and negotiate preliminary opportunities, but all final pricing, sponsorship packages, exclusivity agreements, partnership promises, guest-count commitments, and event deliverables must be approved by the owner of Board Friends Events before being confirmed.

To Apply

Please send:

1. A short introduction
2. Your previous experience with email marketing, sponsorships, partnerships, PR, or outreach
3. An example of a cold outreach email you would send to a beauty or lifestyle brand asking them to sponsor an upcoming Board Friends Events experience
4. What tools you have used for email marketing and lead tracking
5. Your hourly rate
6. Your weekly availability

Bonus: Tell us how you would find 25 potential sponsors for an upcoming themed event.