Executive Assistant (100% Remote)

Executive Assistant to the Principal / CEO
U.S.-based investment group (real estate and multiple business entities)
100% remote
Full-time, long-term
Schedule: Monday–Friday, Hawaii time zone (HST, UTC−10)
Compensation: $1,400–$1,600 USD per month, depending on experience

How to apply
Apply here: ----------
Please include the following with your application:
1. Your resume in English, with dates (month and year) for each role.
2. A 2-minute video or voice recording introducing yourself in English.
3. Your expected monthly rate in USD.
4. A short answer: "Describe how you protected an executive's time when their calendar was overloaded."

About the role
We are looking for a Senior Executive Assistant to be the right hand of the principal of a growing U.S. investment group. You will guard the executive's time and keep their calendar, inbox and priorities under control. You will also keep work moving across several companies and investments.
This is not an entry-level admin role. We want someone who thinks a step ahead and handles confidential matters with discretion. You should be able to run the executive's day with little direction.

Key responsibilities
Executive calendar and time management

• Own the executive's calendar across time zones: schedule, reschedule and protect focus time.
• D ---------- which meetings and requests reach the executive, and redirect or decline the rest.
• Prepare a daily and weekly agenda with briefing notes before each key meeting.

Inbox and communications

• Manage the executive's inbox: triage, draft replies and flag only what needs their attention.
• Act as the first point of contact for partners, investors, vendors and internal teams.
• Draft professional email s, letters, memos and presentations on the executive's behalf.

Meetings and follow-through

• Coordinate meetings, take notes and track action items to completion.
• Follow up with stakeholders so deadlines and commitments are not missed.

Business and investment support

• Organize documents across multiple entities: contracts, leases, closing files and e-signatures.
• Track deadlines for renewals, filings, payments and compliance.
• Support expense tracking, invoice processing and coordination with bookkeepers.
• Research and summarize information for investment and business decisions.

Travel and personal support

• Plan domestic and international travel with complete itineraries.
• Handle selected personal tasks for the executive with full discretion.

Systems and process

• Build and maintain SOPs, trackers and shared folders so nothing lives in one person's head.
• Look for ways to automate repeat tasks with tools the team already uses.

Qualifications
Required

• 5+ years as an Executive Assistant supporting a CEO, founder, owner or C-level executive, with at least 2 of those years in the last 3 years.
• Proven ownership of one executive's calendar, inbox and priorities from end to end.
• Excellent written and spoken English (C1 or higher), able to communicate with U.S. investors and partners.
• Strong skills in Google Workspace and Microsoft 365.
• Hands-on experience with at least one project management tool, such as Asana, ClickUp, Notion or ---------- .
• Proven discretion with confidential financial, legal and personal information.
• Highly organized, proactive and comfortable working with little supervision.

Preferred

• Previous experience as an Executive Assistant with Athena.
• Experience in real estate, investment, private equity, family office or financial services.
• Experience supporting a leader who oversees multiple companies or entities.
• Familiarity with DocuSign, QuickBooks, Expensify or ---------- .
• A bachelor's degree or equivalent professional experience.
• Previous remote work for a U.S.-based company.

How to apply
Apply here: ----------
Please include the following with your application:
1. Your resume in English, with dates (month and year) for each role.
2. A 2-minute video or voice recording introducing yourself in English.
3. Your expected monthly rate in USD.
4. A short answer: "Describe how you protected an executive's time when their calendar was overloaded."
Applications missing any of these items will not be reviewed. Shortlisted candidates will be invited to an initial interview