Clean-Up Bookkeeper (Contract/Part-Time)

Role Summary

Clean up and bring the books up to date in QuickBooks Online by correcting transaction coding, reconciling bank/credit card accounts, and producing an audit-ready monthly Close Pack with clear documentation.

Key Responsibilities

Review current setup (chart of accounts, vendors/customers, bank feeds) and identify gaps.

Clean up/catch up transaction coding (bank feed + manual entries): categorize, add payees/memos, and fix mis-postings.

Resolve common issues: duplicates, missing transactions (fees/interest), incorrect transfers, personal vs business items, and unmatched payments.

Reconcile bank and credit card accounts for the scoped months; tie exactly to statements.

Clean up AR/AP as scoped (apply payments, resolve unapplied cash/credits, validate aging).

Maintain an audit trail: change log + notes explaining what changed and why.

Provide weekly status updates and a running questions list; escalate blockers early.

Deliverables

Reconciliation reports for all scoped accounts/months.

Clean P&L and Balance Sheet for the scoped period.

Close Pack (PDF or folder) including:

P&L + Balance Sheet

Reconciliation summaries

List of fixes/adjustments made

Open questions / items needing client decision

Clean-up tracker (issues found ­ action taken ­ date resolved ­ evidence link).

Requirements

2+ years bookkeeping experience, including clean-up/catch-up projects.

Strong bank reconciliation skills and solid QBO knowledge.

High attention to detail; comfortable working with messy/incomplete records.

Clear written communication and documentation habits.

Working Style

Integrity + confidentiality.

No guessing on ambiguous items, ask questions and document assumptions.

Proactive: surfaces issues early and keeps work organized for review.

Scope to Confirm Before Start

Months/date range to clean up

Accounts included (bank/credit cards)

AR/AP scope (included/excluded)

Payroll scope (if any)

Access to statements, receipts, and prior filings

Approval process for reclasses/journal entries