Executive Assistant

About Gia Dulci Entertainment

Gia Dulci Entertainment provides elevated live music and entertainment for luxury weddings, corporate events, galas, private celebrations, and destination events throughout the San Francisco Bay Area and beyond.

I’m looking for a highly organized, proactive Executive Assistant to provide ongoing support across digital marketing, wedding planner outreach, and day-to-day business administration.

This is a great opportunity for someone who enjoys working independently, has strong attention to detail, and is comfortable with social media and online research.

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RESPONSIBILITIES

SEO & GEO Optimization:

• Help improve website visibility through ongoing SEO optimization
• Research relevant keywords, search terms, and content opportunities
• Optimize website pages, titles, descriptions, headings, and other SEO elements
• Assist with GEO (Generative Engine Optimization) to improve how the business is represented and discovered in AI-powered search and recommendation tools
• Research competitors and identify opportunities to improve online visibility
• Help maintain and optimize Google Business Profile and other relevant online listings

Wedding Planner Outreach:

• Research wedding planners, event planners, venues, and luxury event professionals who may be potential referral partners
• Conduct personalized outreach primarily through Instagram/social media
• Identify and organize relevant planner accounts and contacts
• Send thoughtful, professional DMs based on provided messaging guidelines
• Track outreach, responses, follow-ups, and potential relationships in a simple spreadsheet or CRM
• Follow up consistently while maintaining a warm, non-spammy approach
• Help identify networking and partnership opportunities within the Bay Area luxury events industry

Administrative Support:

• Complete simple administrative tasks as they arise
• Research vendors, venues, events, and potential business opportunities
• Organize information, spreadsheets, contacts, and files
• Assist with scheduling, follow-ups, and basic correspondence
• Help keep business tasks and priorities organized
• Provide occasional research or project support as needed

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Ideal Candidate

You are:

Highly organized and dependable
A strong written communicator
Comfortable working independently and taking initiative
Detail-oriented without needing constant supervision
Familiar with Instagram and social media
Comfortable conducting online research
Experienced in digital marketing, SEO, or online business growth
Professional, personable, and comfortable communicating with wedding and event professionals
Able to write messages that feel genuine and personalized rather than automated or salesy
Comfortable learning new software and tools quickly

Preferred Qualifications

Previous experience as a Virtual Assistant, Executive Assistant, Social Media Assistant, Marketing Assistant, or similar
Experience with SEO, GEO, digital marketing, or content optimization
Experience with Instagram outreach or lead generation
Experience in the wedding, events, hospitality, luxury, or entertainment industries is a plus
Familiarity with Google Workspace, Canva, spreadsheets, and basic CRM/project-management tools is a plus

What Success Looks Like

The ideal person will help me stay focused on performing, booking, and growing the business by taking ownership of recurring digital and administrative tasks.

I value initiative, attention to detail, good judgment, and quality over simply completing a high volume of tasks. I’m looking for someone who can eventually recognize opportunities and say, “I noticed this — would you like me to take care of it?”

To Apply

Please send:

A brief introduction
Your relevant experience
Your general availability
Any relevant experience with SEO/GEO, Instagram outreach, or the wedding/event industry
One example of a project or task you have independently managed

Bonus: Please include 1–2 sentences describing how you would approach finding and reaching out to wedding planners on Instagram without making the outreach feel generic or spammy.