Administrative Assistant / Transaction Coordinator – Real Estate

We are a growing real estate investment company in the United States looking for a dependable and highly organized Administrative Assistant / Transaction Coordinator to join our team long term.

This position will start as a combination of transaction coordination and general administrative work. As our company continues to grow, we expect transaction coordination to become a larger part of the role.

What You'll Be Doing

Transaction Coordination

• Help manage real estate transactions from contract to closing
• Communicate with closing attorneys, title companies, agents, buyers, sellers, and other parties involved in transactions
• Send contracts and other documents to the appropriate parties
• Follow up on outstanding documents, signatures, deposits, and closing items
• Keep track of important dates and deadlines
• Provide updates to our team on the status of each transaction
• Help make sure nothing falls through the cracks between contract and closing

Administrative Support

• Upload and organize lead/property lists
• Enter and update information in our CRM
• Respond to text messages and basic inquiries
• Help manage incoming messages and route them to the correct team member
• Update spreadsheets, documents, and internal trackers
• Perform data entry and maintain accurate records
• Assist with other administrative tasks as needed

What We're Looking For

We are looking for someone who is:

• Extremely organized
• Detail oriented
• Reliable and consistent
• Comfortable communicating professionally in English
• Good at following up without needing constant reminders
• Comfortable working with spreadsheets, CRMs, email , and online software
• Able to manage multiple tasks and deadlines at the same time
• Willing to learn new systems and processes
• Looking for a long term position with a growing company

Real estate or transaction coordination experience is a plus, but it is not required if you are organized, dependable, and willing to learn.

Important

This is not a position where you will simply wait for tasks to be assigned.

We need someone who can eventually take ownership of the transaction coordination side of the business, keep track of what needs to happen next, follow up with the appropriate people, and make sure deadlines and important details are not missed.

As you learn our business and prove yourself, there will be opportunities to take on more responsibility within the company.

To Apply

Please send:

A brief introduction about yourself

Your previous administrative or real estate experience

Any experience you have with transaction coordination, CRMs, spreadsheets, or managing deadlines

Your availability and preferred working hours

The word Cornerstone at the beginning of your application so we know you read the entire job posting