Stock Controller- 3PL Warehouses

Stock Controller – 3PL Warehouses (m/f/d)

Remote – Philippines | Full-time | Permanent

#BEcomeMAXX

You are highly precise, comfortable working with numbers, and not satisfied until every stock difference has been explained?

As Stock Controller – 3PL Warehouses, you take ownership of the reconciliation between our external warehouses and SAP Business One. Your goal is simple: every warehouse movement is correctly reflected in our ERP, every discrepancy is identified, and every open case is followed through until it is closed.

Working remotely from the Philippines, you will collaborate closely with our Finance, Planning and Purchasing teams in Germany as well as our external 3PL warehouse partners.

You report directly to the CFO in Germany and play an important role in ensuring reliable inventory data across IronMaxx.

Ready to perform? Your tasks with MAXXimum focus

Daily Stock Control & SAP Booking

• Collect daily goods receipt and inventory reports from our external 3PL warehouses and compare them with planned deliveries in SAP.
• Proactively follow up on missing or delayed warehouse reports.
• Reconcile every purchase order line against the actual warehouse receipt, including item, quantity, batch and best-before date.
• Post Goods Receipt POs accurately in SAP Business One, including delivery note references and supporting documentation.
• Reconcile warehouse-to-warehouse transfers and ensure that quantities leaving one location are correctly received at the destination.
• Compare outbound shipments and customer returns reported by our warehouses with deliveries recorded in SAP.
• Ensure that inventory movements are documented completely and traceably.

Difference & Clarification Management

• Identify stock, receipt and shipment discrepancies and transfer unresolved quantities into the designated clarification warehouse in SAP.
• Assign the correct reason code and maintain a structured log of every open case.
• Follow up with 3PL warehouses on discrepancies within 24 hours.
• Follow up with suppliers within 48 hours where supplier clarification is required.
• Request invoice corrections where received quantities differ from invoiced quantities.
• Track every discrepancy from identification through to final resolution.
• Provide a daily status update to Accounts Payable, Purchasing and the CFO.

Weekly Inventory Reconciliation

• Perform a complete reconciliation of each 3PL warehouse against SAP by item, quantity, batch and best-before date.
• Investigate and explain all inventory differences.
• Review the clarification warehouse and document the age, reason, owner and next action for every open item.
• Identify partially delivered and overdue purchase orders and provide the Planning team with a clear recommendation to close or keep open.
• Maintain warehouse performance scorecards covering:
• Report timeliness
• Inventory differences
• Open clarification cases
• Resolution performance

Month-End & Inventory Reporting

• Prepare the month-end stock reconciliation for each external warehouse.
• Support year-end stock confirmations and provide documentation required for financial audits.
• Support physical inventory counts and cycle counts performed by our warehouse partners.
• Identify unresolved stock cases older than 30 days and prepare recommendations for claims, corrections or write-offs.
• Prepare the monthly inventory and reconciliation KPI pack for the CFO.
• Maintain and continuously improve the related SOPs and step-by-step procedures.

Your impact – what success looks like

Within your first 4 weeks

You independently manage the daily reconciliation process for all assigned external warehouses.

Within your first 3 months

You achieve:

• ≥95% of warehouse receipts posted by the next working day after arrival
• ≥90% of inventory discrepancies resolved within 48 hours
• ≥99.5% stock-line accuracy during weekly warehouse-to-SAP reconciliation
• Clear ownership and documented next steps for all remaining open clarification cases

MAXXimum qualifications – what you bring

• At least 3 years of professional experience in inventory control, stock reconciliation, warehouse administration, inventory accounting or Accounts Payable with three-way matching.
• Hands-on experience working with an ERP system. SAP Business One is strongly preferred, but experience with SAP, NetSuite, Microsoft Dynamics or comparable systems is also suitable.
• Very good written and spoken English.
• Confident professional communication with suppliers and logistics partners – clear, polite and persistent when follow-up is required.
• Advanced Microsoft Excel skills, including:
• XLOOKUP
• SUMIFS
• Pivot Tables
• Data cleaning and reconciliation
• Power Query experience is an advantage.
• Good understanding of warehouse and inventory processes such as:
• Inbound receiving
• Putaway
• Warehouse transfers
• Batch management
• FEFO
• Blocked stock
• Returns
• Cycle counts
• Strong attention to detail and the ability to trace a quantity through the complete process from Purchase Order → Delivery Note → Warehouse Receipt → SAP Booking → Supplier Invoice.
• A structured and disciplined working style with strong ownership of open cases.
• Comfortable working independently in a remote environment while collaborating with international teams.

Nice to have

• Practical SAP Business One experience, especially with:
• Goods Receipt PO
• Inventory Transfers
• Batch Management
• Previous experience in FMCG, food, sports nutrition or supplements.
• Experience working directly with third-party logistics providers (3PLs).
• Familiarity with European logistics and shipping documentation such as delivery notes and CMRs.

Why IronMaxx?

• A long-term, full-time remote position with an international sports nutrition and fitness brand.
• Structured onboarding with clear SOPs and step-by-step procedures.
• SAP Business One training and a structured parallel run with the existing team.
• Direct collaboration with Finance and Supply Chain leadership in Germany.
• High ownership and direct visibility of the impact of your work.
• An international working environment with colleagues across Europe and the Philippines.
• A Philippines-based team that you become part of from day one.

Ready to bring structure, accuracy and transparency to our international inventory operations?

Then join IronMaxx and help us make sure that every unit, every batch and every warehouse movement is exactly where it should be.

#BEcomeMAXX