Project Manager / Executive Operations – Multifamily Real Estate & Strategic Projects

We are hiring a full-time remote Project Manager / Executive Operations professional to help drive execution across a growing multifamily real estate platform with a unique broader portfolio of high-impact ventures.

This is a project management-first role with a meaningful administrative support component. The core focus is multifamily real estate project management, especially around renovations, CapEx, unit turns, and operational follow-through. At the same time, this role offers exposure to a broader group that is also building world-class media properties seen by millions around the world on top-tier networks, along with other ambitious ventures across hospitality, wellness, and creative work.

This is a rare opportunity for someone who wants more than a standard PM role. We are looking for someone highly capable, highly organized, and highly experienced in ---------- who can help create structure, accountability, and momentum across real projects with real stakes.

A key part of this role is owning project management inside ---------- . We are looking for someone who is truly strong in the platform and can use it as the primary operating system for task management, workflow visibility, accountability, and execution.

You should be comfortable taking a loosely defined idea, priority, or discussion and turning it into a clear plan with next steps, owners, timelines, and follow-through.

This is not a passive coordination role. We need someone who can create order, keep priorities moving, and make sure important tasks, follow-ups, and decisions do not fall through the cracks.

Core Responsibilities

• Drive project tracking and follow-through across multifamily real estate initiatives
• Own ---------- as the primary project management and workflow platform
• Build, manage, and improve ---------- boards, workflows, dashboards, automations, and reporting views
• Track renovations, CapEx projects, unit turns, and property-related workstreams
• Coordinate next steps across leadership, property management, vendors, contractors, and internal team members
• Turn discussions, ideas, and priorities into clear action items and organized project plans
• Prepare agendas, notes, recaps, and follow-up action items
• Track open items and ensure accountability across active workstreams
• Support research, internal planning, document preparation, and operational organization
• Provide administrative and executive support where needed, including scheduling, coordination, and general operational assistance
• Help improve systems, workflows, and internal organization over time

Primary Areas of Focus

• Multifamily renovations
• CapEx planning and project follow-through
• Unit turn coordination
• Property operations and cross-team execution
• Leadership follow-through and executive operations support

Required Experience

• 3+ years of experience in project management, operations, real estate operations, or a similar role
• Strong hands-on ---------- experience is required
• Clear experience owning workflows, boards, and project tracking inside ----------
• Experience with multifamily real estate, property operations, renovations, or CapEx projects
• Strong written and verbal English
• Experience managing timelines, follow-through, and multiple priorities at once
• Strong organizational and communication skills
• Ability to work with significant overlap during Pacific Time business hours
• Comfort working in a fast-moving, founder-led environment
• Strong Google Workspace skills
• Ability to create structure from incomplete or evolving direction

Strong Fit For This Role

• You are PM-minded first, but also comfortable handling administrative support when needed
• You are highly proactive and do not wait to be told every next step
• You are detail-oriented and strong at follow-through
• You are comfortable operating with ambiguity and bringing order to fast-moving work
• You are confident managing multiple moving priorities across real estate projects and operations
• You are comfortable supporting leadership directly while also driving execution
• You are highly experienced in ---------- and comfortable owning it as a core operating platform
• You are looking for a long-term role, not a side client
• You are excited by the idea of joining a unique, high-performing group with both real estate and high-visibility media exposure

Preferred Experience

• Experience with multifamily renovations, unit turns, or CapEx execution
• Experience supporting a founder, principal, or small leadership team
• Experience working with property management, construction, maintenance, or vendor coordination
• Experience improving internal workflows and systems
• Familiarity with AI tools like ChatGPT or Claude for drafting, research, and workflow support

Hours

• Full-time
• Strong overlap with Pacific Time business hours required
• Intended as a long-term role

Why This Role

This is an opportunity to work closely with leadership inside a growing and highly entrepreneurial group. The core work is real estate-focused, but the broader platform includes ambitious ventures and world-class media properties reaching millions of people globally.

We are looking for someone exceptional who wants to grow with us over the long term and become a trusted part of the team. For the right person, this role offers strong ownership, meaningful exposure, variety, and the chance to build alongside a unique and exciting group.

IMPORTANT: TO BE CONSIDERED, YOU MUST ANSWER ALL 4 QUESTIONS BELOW IN YOUR PROPOSAL.

Please be specific. Generic, vague, or incomplete responses will not be considered.

1. Describe your ---------- experience in detail. What boards, workflows, automations, dashboards, or reporting systems have you personally built and managed?

2. Describe your direct experience managing multifamily real estate projects, including renovations, CapEx, unit turns, or property operations. Be specific about what you personally owned.

3. Describe your experience supporting a founder, executive, or leadership team while also keeping projects, meetings, follow-ups, and priorities organized and moving forward.

4. Are you able to work full-time with meaningful Pacific Time overlap, and would this role be your primary professional commitment? If not, please explain your other ongoing commitments.

We look forward to reviewing your responses.