Tech-Savvy Virtual Executive Assistant (40-60 Hours/Week) – AI Automation & Operations

We are seeking a highly organized, tech-savvy Executive Assistant to manage a blend of high-level business operations, technical AI automations, and personal lifestyle tracking.
The ideal candidate functions like a project manager—capable of writing code or scripts via AI to automate repetitive workflows while simultaneously ensuring no personal or family logistics slip through the cracks.

Core Responsibilities
*AI & Automation Coding: Use advanced AI platforms (ChatGPT, Gemini, Claude) to build, refine, and execute script algorithms, API connections, or spreadsheet macros to automate business workflows.
*Daily Meeting Briefings: Analyze past communication threads, meeting notes, and active project files to generate a daily morning agenda complete with clear talking points and status updates on ongoing issues.
*Academic Tracking: Check a student portal daily to monitor school assignments, track upcoming deadlines, and compile a clear end-of-day summary email for the parent.
*Calendar & Holiday Management: Proactively track, remind, and manage milestone events including family birthdays, corporate anniversaries, and holidays, providing curated gift/celebration ideas well in advance.
*Cross-Platform Management: Flawlessly execute tasks across both Google Workspace (Docs, Sheets, Drive, Gmail) and Microsoft 365 (Excel, Word, Outlook).

Required Qualifications & Expectations:

-Holiday Availability: This position requires working through standard Western/U.S. federal and secular holidays to ensure uninterrupted operational coverage during U.S. holiday seasons.

-Mandatory Time Tracking: Must be willing to use the TimeProof tracking software during working hours to log screen time and verify the 40–60 weekly hours.

-Absolute fluency in written and spoken English with exceptional communication skills.

-Strong baseline knowledge in programming logic, data structures, or workflow automation tools (Zapier, Make, Python, or Apps Script) powered by generative AI prompting.

-Mastery of Microsoft Office and Google Cloud suites.

-Full availability to work between 9 AM and 6 PM Eastern Standard Time, with flexible availability over weekends to handle daily summaries and adjustments.