Commercial Cabinetry Project Coordinator

URGENT HIRE - READ THE FULL POST BEFORE APPLYING
We're filling this role quickly. Construction experience is a must (commercial construction experience is preferred; cabinetry experience is not required - we will teach you this trade). Follow the application instructions at the bottom exactly. If you don't follow them, your application won't be considered.

ROLE AT A GLANCE

• Job title: Commercial Cabinetry Project Coordinator
• Company: HQ Cabinets, Inc; Florida; United States
• Location: Remote, Philippines-based
• Employment: Full-time, 40 hours/week, exclusive (no other jobs or clients)
• Schedule: Aligned with US Eastern Time business hours (night shift in the Philippines); semi-flexible on hours
• Reports to: Project Managers
• Tools you'll use: Google Suite; HubSpot (CRM); Dropbox; StackCT; WhatsApp; Quickbooks (only for simple invoice input); Mozaik (cabinet drafting software - will train)
• Start date: As soon as possible (urgent hire)
• Base pay: PHP ₱18,000 per week, paid weekly via Wise
• Bonus pay: 13th Month Bonus
• Vacation / Holiday: 12 paid days off per year

ABOUT THE ROLE

• HQ Cabinets is hiring a full-time, remote Project Coordinator (PC) to assist the Project Managers (PM). You will handle day-to-day communication and admin so the PMs can focus on running production and growing the business. You will work closely with our other full-time staff in the Philippines, including two project coordinators and an architect/draftsperson - all have been with us for about 4 years!
• We're a South Florida commercial cabinetry company serving general contractors, architects, property developers, and other business owners.
• This role requires someone who already knows construction project management. Commercial construction industry experience is preferred. Cabinetry experience is preferred, but not required.
• The pace is fast. You'll often get many tasks at once, and we need someone who works independently, quickly and isn't intimidated by a full plate. We also need someone who follows instructions closely but still thinks for themselves: if something isn't effective or efficient, tell us clearly and suggest a better way.

KEY RESPONSIBILITIES

• Assist in developing and maintaining project plans, schedules, and timelines
• Monitor project progress and support adherence to schedules and deliverables
• Coordinate with PMs, department heads, engineers, contractors, and vendors
• Support resource coordination, including labor, materials, and equipment
• Manage and organize project documents in systems such as HubSpot, Google, and DropBox
• Process documents through review, approval, and filing workflows
• Ensure compliance with document standards, naming conventions, and recordkeeping procedures
• Maintain accurate and up-to-date project records and files

•Track project expenses and assist in budget monitoring

• Prepare, enter, and route progress payment requests for timely processing
• Research and resolve discrepancies related to documents, invoices, or payments
• Maintain clear communication across internal teams and external stakeholders
• Support quality control processes and ensure adherence to project standards and regulations

REQUIREMENTS:

• Must have #1: Construction experience and solid knowledge of how to read architectural plans
• Must have #2: PC operating on Windows 10 or 11 *Mozaik will not run on Apple* with the following system requirements:
• - - - - Software: Microsoft Edge® or Google Chrome®; .NET Framework Version 4.5 or higher
• - - - - Minimum Hardware: 1 GHz processor; 8 GB RAM; 2GB of free hard-disk space; Video Card with 512 MB of memory or higher with a video driver that supports OpenGL version 2.0 or higher; Mouse with scroll-wheel

HOW TO APPLY - FOLLOW THESE INSTRUCTIONS EXACTLY
We're hiring urgently, and following instructions is part of this job. If your application is missing any item below or doesn't follow these instructions, it won't be considered.

Send all of the following with your application:

1. Your resume or CV
2. A screenshot of a recent internet speed test and your PC operating system specifications
3. Your expected pay rate (please specify hourly, weekly, monthly)
4. A short video of you explaining the below information; Share the video as a link (for example, Google Drive, Loom, or unlisted YouTube).

• Your construction experience: the type of company, your role, and what you handled day to day
• The CRM or job management tools you've used, and for how long
• Confirmation that you can work US Eastern Time business hours and won't hold any other job or client work

5. Any questions you might have for us

If you're confident you can do this work, follow the instructions above and send everything in your application. Someone from our team will reach out shortly after.