Construction Administration & Project Support CConstruction Administration & Project Support Coordinator

We are seeking a highly organised and proactive Construction Administration & Project Support Coordinator to support an Australian construction company across administration, project coordination, CRM management, and client support.

Key Responsibilities

Manage sales leads and maintain accurate CRM records
Handle phone calls with Australian clients, suppliers, and subcontractors
Manage company inboxes and calendars
Maintain and update Go High Level (GHL)
Prepare quotes and supporting documentation
Coordinate site inspections and bookings
Follow up invoices, outstanding items, and project information
Manage purchase orders and supplier records
Coordinate subcontractors and suppliers
Support safety and compliance administration
Maintain project records within Buildertrend and other systems
Support Project Managers with day-to-day project coordination
Ensure project information remains accurate and up to date

Desired Experience

Construction Administration
Project Coordination
CRM Management
Australian client support experience
Buildertrend or similar construction software
Go High Level (GHL) or similar CRM systems
Safety or compliance administration experience is highly regarded
Software Experience
Microsoft Office Suite
Word
Excel
Outlook
Teams
Buildertrend
Go High Level (GHL)
Xero
Adobe Pro
ClickUp, Trello, or similar project management software

Key Requirements

Strong phone communication skills
Confident speaking with Australian clients
Excellent written and verbal English
Strong attention to detail
Ability to work independently and take ownership of tasks
Ability to follow systems and processes
Intermediate to Advanced Excel skills
Strong organisational and time-management skills
Reliable internet connection and professional home office setup

To Apply
Please send to: ----------

Updated CV
Brief summary of relevant experience
Tools
WhatsApp number
Computer specifications
Internet speed screenshot
Hour rate:
Subject: Construction AOLJ – Full Name