Virtual Assistant — Administration & Marketing Support

Full-time · 40 hours per week · Remote · Philippines
Starting salary: ₱25,000 per month

I run a Swedish business working with artisanal wines, fruit wines and balsamico vinegars, with customers and projects in several countries.

I’m looking for a reliable, organised assistant to work directly with me and take everyday tasks off my hands. You should enjoy varied work, take initiative and follow tasks through to completion.

Your responsibilities

Draft customer and supplier email s and manage follow-ups.

Organise orders, documents, product information and spreadsheets.

Create professional marketing materials: brochures, price lists, product sheets, presentations and social media content.

Write and update product descriptions and online listings.

Research suppliers, products, potential customers and business opportunities.

Track tasks and deadlines and keep me informed of progress.

Handle other administrative tasks as priorities change.

Requirements

Strong written and spoken English, with confidence in calls and meetings.

Strong practical AI skills. You already use ChatGPT or similar tools effectively for research, writing and administration, and can check the accuracy of their output.

Good Canva skills, with an eye for clear, attractive layouts.

Confidence working with spreadsheets and learning new software.

Attention to detail, initiative and reliable follow-through.

Flexibility to switch between projects and changing priorities.

Reliable internet and a suitable computer.

Previous virtual assistant or administrative experience is preferred. You must be comfortable working with a wine business.

I will explain my business and processes, but you should already be confident with the core tools and able to work independently.

Working hours and salary

40 hours per week, Monday–Friday. Starting salary: ₱25,000 per month.

You must be available 10:00–14:00 Swedish time each working day for collaboration and meetings:

Philippine time during Swedish summer: 16:00–20:00.

Philippine time during Swedish winter: 17:00–21:00.

The remaining four working hours per day can be arranged flexibly.

Paid trial period

We will start with a paid 30-day trial period at the stated monthly salary and working hours. At the end, we will review the quality of work, communication and overall fit before mutually agreeing to continue.

Outsourcing and subcontracting

You must personally carry out all assigned work unless you have my prior permission to outsource or subcontract it. Sharing access to our accounts, documents or business information with anyone else also requires my prior permission.

How to apply

Please send:

A short introduction and your relevant experience.

Two or three examples of marketing materials you have created, explaining your contribution.

A practical example of how you use AI to complete work and check the result.

A one-minute voice or video introduction in English.

Confirmation that the salary, working hours and paid trial period suit you, plus your earliest start date.

Shortlisted applicants will be invited to a video interview and a short, paid practical task.

Application subject: Everyday Support VA