Remote Procurement Invoice Control Assistant

Remote Procurement Invoice Control Assistant (m/f/d)

Location: Remote
Employment Type: Full-time
Department: Procurement / Operations

#BEcomeMAXX

You are highly organized, detail-oriented and comfortable working with invoices, purchase orders and supplier data?

As our Remote Procurement Invoice Control Assistant, you support our Procurement team by ensuring that supplier invoices are accurate, complete and aligned with purchase orders, agreed prices and delivered quantities.

You act as an important control point between Procurement, Finance, Logistics and our suppliers, helping us identify discrepancies early and keep our purchasing processes clean, transparent and efficient.

Your Responsibilities

Invoice & Purchase Order Control

• Review supplier invoices against purchase orders, order confirmations and agreed purchasing conditions
• Verify prices, quantities, discounts, freight charges and other invoice components
• Identify discrepancies between invoices, purchase orders and deliveries
• Check that invoice information and supporting documents are complete and correct
• Maintain a clear overview of open invoice discrepancies and unresolved cases

Supplier & Internal Coordination

• Clarify invoice discrepancies with suppliers and internal Procurement colleagues
• Follow up on missing documents, credit notes and invoice corrections
• Coordinate with Finance / Accounts Payable regarding blocked or unclear invoices
• Support Procurement in resolving price, quantity and delivery-related differences
• Document communication and status updates in a structured and traceable way

Data & Administration

• Maintain accurate purchasing and invoice-related data in our systems
• Update purchase orders, supplier information and relevant trackers where required
• Prepare simple reports on open discrepancies, pending credit notes and recurring supplier issues
• Support the Procurement team with administrative tasks and documentation
• Ensure all relevant documents are properly filed and easy to retrieve

What You Bring

• Previous experience in Procurement, Purchasing Administration, Invoice Control, Accounts Payable or Finance Administration
• Good understanding of invoices, purchase orders and basic purchasing processes
• Strong attention to detail and confidence working with numbers
• Very structured and reliable way of working
• Ability to identify discrepancies and follow cases through until resolution
• Good Excel / Microsoft Office skills
• Experience with ERP systems is an advantage
• Strong written English skills; German is an advantage
• Comfortable working independently in a remote environment

What Is Important to Us

• Accuracy: You notice when numbers, quantities or prices do not match
• Ownership: You do not only identify discrepancies — you actively follow up until they are resolved
• Structure: You keep a clear overview even when several cases are open at the same time
• Communication: You communicate professionally and clearly with suppliers and internal teams
• Reliability: Procurement and Finance can depend on the information you provide

Your Impact

Your work helps us to:

• avoid incorrect supplier payments
• identify purchasing discrepancies early
• improve invoice processing speed
• reduce unnecessary costs and duplicate payments
• maintain reliable supplier and purchasing data
• create better transparency between Procurement, Logistics and Finance

Ready to perform?

Become part of IronMaxx and help us build a more accurate, efficient and scalable Procurement operation.

#BEcomeMAXX