Accounting Manager

Position Overview:
We're looking for a strong, self-directed Accounting Manager to own the full financial operations of two service companies under one parent LLC. This is not a data-entry role. You will be responsible for keeping the books accurate every day, making sure payroll and payroll taxes are handled correctly, tracking our debt obligations, and giving the Owner a clear picture of profitability and cash flow. The right person spots problems before they become problems and works without being told what to do next. This role reports directly to the Owner.

Key Responsibilities:

Daily Bookkeeping & Reconciliation

Reconcile all bank and credit card accounts daily using QuickBooks bank feeds, and categorize transactions accurately.
Investigate and resolve discrepancies the same day they appear.
Maintain clean, separate books for two entities.

Payroll & Payroll Taxes

Process weekly/bi-weekly payroll accurately and on schedule.
Calculate, file, and pay US payroll taxes on time, including federal withholding, FICA, FUTA (Form 940), quarterly Form 941, NC state withholding, and NC unemployment.
Maintain payroll tax deposit schedules and make sure there are zero late filings or penalties.

Job Profitability

Track and report profitability by job, service type, and client for both residential and commercial services.
Analyze labor, supply, and overhead costs against job revenue, and flag underperforming jobs or pricing issues to the Owner.

Cash Flow Forecasting

Build and maintain a rolling 13-week cash flow forecast.
Project upcoming obligations (payroll, taxes, loan remittances, vendor bills) and alert the Owner to potential shortfalls in advance.

Debt & Financing Management

Properly record and track merchant cash advances (MCAs) and Stripe Capital loans, including the original balance, fees/factor rates, and daily or weekly remittances.
Reconcile loan balances to lender statements and maintain an accurate payoff schedule for every financing obligation.

AP, AR & Reporting

Manage accounts receivable, monitor due dates, and follow up on outstanding invoices.
Process accounts payable on time or ahead of schedule, and maintain an organized vendor and approval system.
Complete month-end close and deliver monthly financial statements (P&L, balance sheet, cash flow) with a written summary for the Owner.
Assist with budgeting and expense management.
Coordinate with our CPA for quarterly and annual filings.

Qualifications:

5+ years of experience in accounting or bookkeeping, including managing books independently.
Advanced proficiency in QuickBooks, including bank feeds, rules, classes, and reporting.
Proven working knowledge of US federal and state payroll tax calculation, filing, and deposits.
Experience tracking business loans and financing, with MCA and/or Stripe Capital experience strongly preferred.
Experience building cash flow forecasts and job-costing or profitability reports.
Ability to work independently, manage your own deadlines, and bring solutions rather than questions.
Strong Excel/Google Sheets skills.
High integrity with confidential financial information.
Bachelor's degree in Accounting, Finance, or a related field preferred.

Preferred Skills:

Experience in service-based businesses, especially cleaning, home services, or field service.
Multi-entity bookkeeping experience.
Familiarity with Profit First.
Experience working on an EOS team (Scorecards, Rocks).