Events & Private Bookings Coordinator – Restaurant & Event Venue

KAM Experience, a restaurant, bar, lounge and event space in the Historic Waterfront District, St. Thomas, USVI, is seeking an experienced Events & Private Bookings Coordinator.

We are specifically looking for someone with real event experience.

Experience solely in travel reservations, appointment setting, customer service or general virtual assistance is not sufficient for this position.

You should already understand the process of taking a private-event inquiry and moving it from the initial conversation through qualification, proposal, follow-up, deposit, planning, event coordination and post-event customer follow-up.

Events may include:

• Birthdays and celebrations
• Weddings/receptions
• Corporate meetings and events
• Private dinners and parties
• Team-building events
• Holiday parties
• Group dining
• Catering/event inquiries
• Venue rentals

Responsibilities include:

• Respond quickly and professionally to event inquiries
• Qualify prospects for date, time, guest count, occasion, budget and requirements
• Discuss food/beverage, bar, seating, entertainment, décor, AV, accessibility and other event needs
• Prepare and follow up on proposals/packages
• Track inquiries and leads until booked, declined or closed
• Coordinate deposits, payment deadlines and required information
• Maintain event calendar and CRM/pipeline
• Coordinate details with the on-site management team
• Develop event checklists and timelines
• Conduct final confirmations before events
• Follow up after events and encourage repeat/referral business
• Help actively generate new event business, not simply wait for inquiries
• Develop relationships with businesses, organizations, planners, hotels and other potential referral sources

We want someone who understands that this is both event coordination AND event sales.

Required Experience:

Direct experience with one or more of the following:

Event planning • venue sales • private-event bookings • weddings • corporate events • hospitality events • restaurant events • catering • event coordination

Schedule:
Approximately 5–10 hours/week initially, with opportunity to increase based on bookings and performance.

Some availability overlapping U.S. Eastern/Atlantic business hours is required.

To Apply:

Please answer:

1. What types of events have you personally booked, planned or coordinated?
2. Describe your role from the initial inquiry through the completed event.
3. Have you been responsible for generating leads, selling event packages or converting inquiries into bookings?
4. What is the largest event you have personally coordinated?
5. What is your requested hourly rate, availability and earliest start date?

Please begin your application with “EVENT EXPERIENCE” so we know you read the complete posting.