Executive Assistant – Operations, Marketing & Special Projects

We’re looking for a highly organized, resourceful, and tech-savvy assistant to support a senior executive at a fast-growing U.S. healthcare and aesthetics company.

This is a generalist role covering executive support, operations, marketing, research, data, and special projects. We want someone who can be given a task or problem and independently figure out how to move it forward.

Responsibilities

• Manage tasks, priorities, follow-ups, and deadlines
• Assist with day-to-day executive and administrative needs
• Coordinate projects across marketing, operations, technology, and other teams
• Conduct research on competitors, vendors, software, trends, and new ideas
• Build and maintain spreadsheets, reports, trackers, and organized documentation
• Assist with marketing campaigns, promotions, website updates, and QA
• Research competitors, ads, social media, influencers, and marketing trends
• Help organize creative assets and coordinate with marketing vendors/team members
• Draft email s, documents, presentations, and internal communications
• Create SOPs and improve internal processes
• Use AI tools such as ChatGPT and Claude to research, analyze, write, and automate work
• Handle miscellaneous projects and help solve problems as they arise

Ideal Candidate

• Excellent English communication
• Highly organized and detail-oriented
• Strong internet research skills
• Comfortable with Excel/Google Sheets
• Familiar with digital marketing and social media
• Tech-savvy and able to learn new software quickly
• Comfortable using AI tools
• Proactive and good at following up
• Able to work independently without constant instructions
• Comfortable working across many different types of projects
• Able to overlap with U.S. Pacific Time

Experience supporting an executive, founder, marketing team, e-commerce company, healthcare company, or fast-growing business is a plus.

Most importantly: we’re looking for someone who takes ownership, figures things out, and helps take work off the executive’s plate.