BOOKKEEPER/ BUSINESS MANAGEMENT STAFF

POSITION OVERVIEW

We are seeking a detail-oriented and organized Business Management / Bookkeeping Staff member to provide day-to-day accounting and administrative support for one of our key clients. This position will work closely with the client and our accounting team to manage accounts payable, accounts receivable, payroll, commission reporting, financial records, and other business management responsibilities.

The ideal candidate is highly organized, responsive, able to manage multiple priorities, and comfortable communicating directly with clients, vendors, and employees.

KEY RESPONSIBILITIES

Accounts Payable & Accounts Receivable

• Manage and maintain accounts payable and accounts receivable.
• Process vendor invoices, payments, and customer receipts.
• Monitor outstanding receivables and follow up on past-due balances.
• Maintain accurate vendor and customer records.
• Assist with cash flow monitoring and payment scheduling.

Commission Reporting

• Prepare recurring commission reports and calculations.
• Review sales and transaction information for accuracy.
• Coordinate commission payments and resolve discrepancies.
• Maintain supporting documentation for commission calculations.

Payroll

• Coordinate and process payroll information.
• Review payroll reports for accuracy.
• Maintain employee payroll records and assist with payroll-related questions.
• Coordinate with the payroll provider and accounting team as needed.

Client Support

• Serve as a primary day-to-day contact for the client regarding accounting and business management matters.
• Respond to client questions and requests in a timely and professional manner.
• Coordinate with vendors, employees, and other third parties on behalf of the client.
• Identify issues and communicate them to the appropriate accounting or management team.

Bookkeeping & Financial Administration

• Perform bank and credit card reconciliations.
• Maintain accurate and organized accounting records.
• Assist with monthly financial reporting and account analysis.
• Enter and review transactions in QuickBooks Online.
• Assist with budgeting, cash flow tracking, and other financial analysis as needed.

General Business Management Support

• Handle miscellaneous accounting, business management, and administrative tasks related to the client's business.
• Assist with special projects and financial research.
• Maintain organized electronic records and supporting documentation.
• Coordinate with the tax and accounting teams regarding tax filings, information requests, and year-end matters.
• Take on additional responsibilities as needed to support the client's business operations.

QUALIFICATIONS & REQUIREMENTS

• Minimum 2 years of experience working with U.S.-based clients or accounts.
• 2+ years of bookkeeping, accounting, business management, or related experience.
• Strong understanding of accounts payable and accounts receivable.
• Experience with payroll and commission calculations preferred.
• QuickBooks Online experience preferred.
• Strong Excel/Google Sheets skills.
• Excellent attention to detail and organization.
• Strong written and verbal communication skills.
• Ability to work independently and manage competing priorities.
• Ability to maintain confidentiality when handling sensitive financial and payroll information.
• Strong client service and communication skills.

IDEAL CANDIDATE

The ideal candidate is someone who can become familiar with the client's business and serve as a reliable day-to-day financial resource. This person should be proactive, dependable, detail-oriented, and comfortable taking ownership of responsibilities.

WHAT TO EXPECT

As a member of our team, you can expect:

• A welcoming and inclusive environment where your opinions and ideas are valued.
• Opportunities for personal and professional growth through ongoing training and development.
• Competitive compensation and benefits to support you and your family.
• Flexibility to achieve a work-life balance that suits your needs.
• An atmosphere that encourages innovation, creativity, and collaboration.
• Regular team-building activities and social events to unwind and build lasting relationships with your colleagues.

WORK SCHEDULE

Monday through Friday, 9:00 AM – 6:00 PM Pacific Time (California time)

WHAT'S IN IT FOR YOU?

• Competitive salary, depending on experience
• 24 PTO credits
• Remote opportunity — work from the comfort of your home
• Long-term opportunity with career growth and advancement

OUR BACKGROUND

We are a U.S.-based accounting firm committed to providing exceptional service and value to our clients. We believe our success starts with a strong, qualified team and a supportive company culture.

We value teamwork, professional growth, and a positive attitude. Our core belief is that attitude is just as important, if not more important, than technical skills, and we strive to create an environment where our tea ---------- mbers feel valued, supported, and empowered to grow.