Virtual Assistant (VA)

VIRTUAL ASSISTANT – EXECUTIVE & BUSINESS SUPPORT

Growing U.S.-Based Digital Marketing Company | Full-Time | Long-Term Opportunity

WE ARE HIRING

We are a growing U.S.-based digital marketing company looking for a sharp, highly organized, professional Virtual Assistant who can provide reliable support across multiple areas of our business.

This is not a basic copy-paste position.

We need someone who can manage information, communicate professionally, stay ahead of deadlines, handle business tools, follow up on important items, and keep management organized.

You will become an important part of the day-to-day operation of the company.

YOUR ROLE

As our Virtual Assistant, you will support management and the business with a wide range of tasks.

Your responsibilities can change depending on the needs of the company.

You may be working on email s one moment, researching information the next, updating a CRM, organizing a project, preparing a document, or following up with someone on an outstanding task.

You need to be comfortable with that kind of environment.

YOUR RESPONSIBILITIES
EXECUTIVE & MANAGEMENT SUPPORT

Assist management with daily business tasks

Organize information requested by management

Prepare documents, notes, summaries, and reports

Track assigned projects and action items

Follow up on pending requests

Maintain lists of outstanding tasks

Help prioritize administrative work

Research information before presenting it to management

Keep important information organized and easy to access

Handle sensitive business information professionally

EMAIL & COMMUNICATION

Monitor and organize business email s

Draft professional email responses

Respond to routine inquiries when authorized

Forward and escalate important communications

Track conversations that require follow-up

Make sure important messages do not get overlooked

Maintain professional communication with clients, vendors, and team members

Follow up on unanswered or pending communications

CALENDAR & SCHEDULING

Maintain calendars

Schedule meetings and appointments

Coordinate availability

Send meeting reminders

Prepare information needed for meetings

Track schedule changes

Help prevent scheduling conflicts

Maintain organized appointment and meeting information

RESEARCH

You may be asked to research:

Companies

People and businesses

Products and services

Competitors

Industry information

Marketing opportunities

Business tools

Vendors

Contact information

Other information needed by management

You must know how to search efficiently, compare information, identify reliable sources, and present useful findings clearly.

CRM & BUSINESS SYSTEMS

You may work inside CRM and other business platforms to:

Update records

Add information

Organize contacts

Update statuses

Maintain notes

Track follow-ups

Review records

Keep information current

Assist with basic CRM administration

Experience with CRM platforms is a strong advantage.

PROJECT & TASK SUPPORT

You will help make sure projects keep moving.

This may include:

Updating task status

Tracking deadlines

Following up with team members

Maintaining project information

Organizing project documents

Preparing status updates

Identifying overdue items

Communicating important updates to management

If something is sitting unfinished, we expect you to notice it.

DOCUMENTS & SPREADSHEETS

You should be comfortable creating and working with:

Google Docs

Google Sheets

Microsoft Word

Microsoft Excel

Presentations

Reports

Business forms

Internal documents

You may be responsible for formatting documents, organizing information, updating spreadsheets, and preparing materials for management.

CUSTOMER & CLIENT SUPPORT

Depending on the needs of the business, you may also assist with:

Client communication

Customer follow-ups

Appointment coordination

Information requests

Basic support inquiries

Escalating issues to the appropriate team member

Maintaining client information

Following up on outstanding client requests

Professional communication is required at all times.

AI & MODERN TECHNOLOGY

We expect our team to understand modern technology.

Experience with:

ChatGPT

Claude

Google Gemini

Microsoft Copilot

Canva

AI research tools

AI writing tools

Automation platforms

CRM systems

Project management software

is a major advantage.

You should know how to use AI as a productivity tool, not as a replacement for thinking.

We expect you to verify information, review AI-generated work, and use good judgment before anything is sent to a client or entered into a company system.

WHAT WE EXPECT FROM YOU

We expect you to operate professionally without constant supervision.

You should be able to:

Read instructions carefully

Understand what needs to be done

Organize your workload

Complete tasks without repeated reminders

Follow up when necessary

Communicate problems early

Research before asking basic questions

Keep management informed

Protect confidential information

Check your work before submitting it

Learn new systems quickly

Your job is not simply to complete tasks. Your job is to make management's day easier.

THE STANDARD

We are looking for someone who is:

Professional.

Organized.

Reliable.

Fast-learning.

Technologically capable.

Detail-oriented.

Proactive.

Accountable.

Resourceful.

You should be someone management can trust with a task and feel confident that it will be handled properly.

REQUIREMENTS

Previous Virtual Assistant, Executive Assistant, Administrative Assistant, or similar experience preferred

Excellent written and spoken English

Strong computer and internet skills

Strong Google Workspace skills

Comfortable with spreadsheets and documents

Strong online research ability

Professional email communication

Good organizational skills

Ability to manage multiple priorities

Ability to learn new software quickly

Reliable internet connection

Strong attention to detail

Ability to handle confidential information professionally

THIS IS A FAST-PACED ROLE

You may have several priorities at the same time.

You need to know how to determine what needs immediate attention, what can wait, and what requires clarification.

We do not want someone who becomes overwhelmed every time priorities change.

We want someone who can stay organized, adjust, and keep moving.

DO NOT APPLY IF

You need constant supervision

You regularly forget assignments

You don't follow through on tasks

You dislike learning new software

You are uncomfortable communicating professionally

You don't know how to organize your own workload

You routinely miss important details

You expect someone to provide instructions for every small step

We are looking for someone who wants to perform, improve, and grow with the company.

WHAT WE OFFER

Full-time position

Long-term opportunity

Growing U.S.-based company

Professional working environment

Training and onboarding

Exposure to digital marketing and online business operations

Opportunity to learn modern business and AI tools

Opportunity to take on greater responsibilities as the company grows

HOW TO APPLY

Please include:

A short introduction about yourself

Your Virtual Assistant or Executive Assistant experience

The software and platforms you are experienced with

Your experience supporting management or business owners

The AI tools you currently use

Your OnlineJobs.ph profile or resume

APPLICATION INSTRUCTION

Start your application with: "READY TO SUPPORT."

Then answer the following:

1. What are the three areas of Virtual Assistance you are strongest in?

2. Describe a situation where you had several tasks from different people at the same time. How did you d ---------- what to handle first?

3. Which AI tools do you currently use, and how do they help you work more efficiently?

We are looking for a professional Virtual Assistant who can take responsibility, stay organized, communicate clearly, and provide real value to a growing U.S.-based company.

If you are confident in your abilities, take your work seriously, and are ready to perform at a high level — apply now.