PART-TIME SALES OPERATIONS ASSISTANT – GOHIGHLEVEL EXPERIENCE REQUIRED

We are a U.S.-based digital marketing company providing video production, social media management, paid advertising, YouTube marketing and growth services, and Streaming TV advertising.

We are a startup currently building a nationwide sales team, and we are looking for a dependable, proactive Part-Time Sales Operations Assistant to help keep our sales and fulfillment operations organized as we grow.

This is not a position for someone who simply waits to be told what to do.

We are looking for someone who is confident, organized, takes initiative, and is willing to speak up when they see a problem or a better way of doing something.

WHAT YOU WILL BE RESPONSIBLE FOR

You will serve as one of the primary operational points of contact between our sales representatives, management, clients, and fulfillment team.

Your responsibilities will include:

• Acting as a primary point of contact for our sales representatives when they have operational questions or need assistance.
• Helping make sure sales representatives are following the correct processes inside GoHighLevel (GHL).
• Reviewing information submitted by sales representatives before a sale is handed off for fulfillment.
• Preparing and sending client invoices and payment requests when needed.
• Confirming that client, service, pricing, and order information is complete and accurate.
• Making sure the fulfillment team receives everything they need to begin work on a new client.
• Following up with sales representatives when information is missing, incomplete, or unclear.
• Relaying questions or requests from the fulfillment team back to the appropriate sales representative.
• Helping maintain accurate contact, opportunity, pipeline, and client information inside GHL.
• Assisting with sales-team onboarding and administrative processes as our sales team grows.
• Helping identify problems, bottlenecks, unnecessary steps, or opportunities to improve the way we operate.
• Suggesting better or more efficient ways of doing things when you see an opportunity for improvement.

If you see a better or more efficient way of doing something, we want you to speak up.

GOHIGHLEVEL EXPERIENCE IS IMPORTANT

You should already have a solid working understanding of GoHighLevel.

You do not need to know every feature in the platform, but you should be comfortable working with:

• Contacts
• Opportunities and pipelines
• Forms
• Tasks and notes
• Users and assignments
• Invoices and payments
• Automations and workflows
• Basic GHL troubleshooting

Experience creating, editing, or troubleshooting GHL automation workflows is a strong plus.

THE TYPE OF PERSON WE ARE LOOKING FOR

We are especially interested in someone who:

• Takes ownership of their responsibilities.
• Does not need to be constantly reminded about tasks.
• Is comfortable asking questions when something does not make sense.
• Will investigate a problem instead of immediately giving up.
• Pays close attention to details.
• Communicates clearly and professionally in written English.
• Can work with multiple sales representatives without becoming disorganized.
• Understands that sales and fulfillment teams depend on accurate information in order to do their jobs properly.
• Is willing to say, “I think there may be a better way to do this.”
• Is comfortable pointing out when a process appears incorrect, inefficient, or unnecessary.
• Can follow established procedures while still thinking independently.

We want someone who will speak up. If you notice something that does not seem right, we want to know about it.

RELEVANT EXPERIENCE

This position may be a good fit for someone who has previously worked as a:

• GoHighLevel Virtual Assistant
• GHL CRM Assistant
• Sales Operations Assistant
• Marketing Agency VA
• CRM Administrator
• Sales Support Assistant
• Agency Operations Assistant

Experience working with a digital marketing agency is helpful, but strong GHL experience, organization, communication skills, and initiative are more important.

POSITION DETAILS

• Remote position
• Part-time to start
• Work directly with company management as well as our sales and fulfillment teams.
• We are a startup building a nationwide sales organization, so our systems and procedures will continue to evolve as we grow.
• There may be opportunities for additional hours and responsibilities as the company and sales team grow.

We are looking for someone who wants to become an important part of the operation, not simply someone looking for a list of tasks to complete.

HOW TO APPLY

Please do not send a generic application.

In your response, briefly tell us why you believe you are the right person for this position.

To show that you have read the entire job posting, include the word Zebra in the subject line of your application.

Please keep all communication and replies within the OnlineJobs.ph messaging portal.

Direct email s sent to us outside of OnlineJobs.ph will be ignored.
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