Accounting Virtual Assistant – UK & CIS Experience | Remote

About PropFix.ie

PropFix.ie is Ireland's trusted property maintenance specialist, offering comprehensive solutions with years of expertise across the construction and renovation sectors. We transform spaces through our diverse range of services, from handyman solutions and office fit-outs to complete renovations, house extensions, and specialized installations including doors, floors, and partitions.

Our commitment to delivering the best value property maintenance has established us as a reliable partner for residential and commercial clients nationwide. With decades of experience, including 50 years of expertise in garage conversions, we pride ourselves on impeccable craftsmanship, turning our clients' visions into reality while ensuring their properties remain in top condition.

Role Overview

We are seeking a detail-oriented and experienced Accounting Virtual Assistant to join our team. The ideal candidate should have a strong background in accounting and financial administration, excellent organizational skills, and the ability to work independently in a remote environment. Responsibilities include maintaining accurate financial records, managing accounts payable and receivable, performing reconciliations, preparing financial reports, assisting with bookkeeping tasks, and ensuring compliance with relevant accounting standards and company procedures across UK, Ireland, Australia, and New Zealand requirements. Strong communication skills, proficiency in accounting software and Microsoft Office applications, and a high level of accuracy and confidentiality are essential for success in this role.

Key Responsibilities
Bookkeeping & Financial Data Management

Bookkeeping: Maintain accurate and up-to-date financial records for all business transactions
Data Entry: Process and record financial data with precision and attention to detail
Invoice Management: Handle invoicing processes and payment processing for clients and suppliers
Account Reconciliation: Reconcile bank statements and maintain accurate account balances
Bookkeeping: Maintain accurate and up-to-date financial records using accounting software including MYOB

Accounts Management

Accounts Payable: Manage supplier payments, vendor invoices, and payment scheduling
Accounts Receivable: Monitor client payments, follow up on outstanding invoices, and manage debt collection
Cash Flow Management: Track and report on cash flow positions and payment cycles
Credit Control: Implement credit control procedures and manage customer payment terms

Tax Compliance & Regulatory Requirements

Ensure compliance with tax regulations in the assigned country (UK, Ireland, Australia, or New Zealand)
Manage any applicable contractor or industry-specific tax schemes (if required)
Prepare and submit VAT/GST returns in accordance with local tax authority requirements
Maintain accurate and timely tax filings, ensuring all submission deadlines are met
Handle correspondence and submissions with the relevant tax authority in the assigned country

Payroll & Employment Administration

Payroll Management: Process PAYE (Pay As You Earn) and CIS payroll for employees and subcontractors
Employment Records: Maintain accurate employment records and statutory documentation
Pension Administration: Support workplace pension scheme administration and compliance
Statutory Payments: Calculate and process statutory sick pay, maternity pay, and other employment-related payments

Financial Reporting & Analysis

P&L Preparation: Generate comprehensive Profit & Loss statements and financial reports
Financial Analysis: Provide financial analysis and insights to support business decision-making
Management Reporting: Prepare regular financial reports for management review
Budget Support: Assist with budget preparation and variance analysis

Tax Preparation & Professional Support

Tax Preparation: Prepare and organize documentation for annual tax returns and submissions
Professional Liaison: Work closely with external accountants and tax advisors
Audit Support: Provide documentation and support during audits and financial reviews
Compliance Monitoring: Ensure all financial practices meet regulatory standards

Required Skills & Experience
Essential Qualifications

Accounting Software: Proficiency in accounting software (Sage, Xero, QuickBooks, MYOB or similar platforms)
Remote working setup

Application Reminders

To help optimize your application and improve its visibility during our screening process, please make sure to follow the instructions below. A complete and well-structured application may increase your chances of being considered for the role.

Submit your updated CV and portfolio (if applicable). Please ensure both documents are current and highlight your most relevant skills and work experience.

Include any international or remote work experience in your employment history, if applicable. If you do not have foreign or remote work experience, that's completely fine—we still encourage you to apply.

List all software, tools, and platforms you are proficient in. Be sure to include all relevant applications and technologies you have experience using so we can better assess your qualifications against the role requirements.

Application instruction
Please complete the attached application form and submit it along with your CV: ----------

Thank you, and we look forward to reviewing your application!