Executive Assistant with GoHighLevel Experience

Executive Assistant with GoHighLevel Experience

FULL-TIME RATE
$800 - $1,000 USD/month, depending on experience
13th month bonus + additional bonus opportunities

SCHEDULE
TBD, but regular overlap with US business hours is required

ABOUT US
We are a premium event decor company working with corporate and private clients, as well as event planners.

We're looking for an Executive Assistant who stays several steps ahead, keeps us prepared and organized, and makes sure important information is brought to our attention before we have to ask.

The right person will:

• Anticipate needs and make sure they’re handled before being asked
• Present information clearly so we can quickly understand what is happening and what comes next
• Follow up with people without being reminded
• Chase down missing information
• Track open items and make sure they are completed
• Keep things moving without waiting for step-by-step direction

GoHighLevel is a major part of this role. The person hired should have real experience building, managing and troubleshooting workflows, automations and other systems in the platform, and be comfortable recommending improvements.

THE WORK

• Answer inquiries and communicate with potential and current clients
• Manage calendar, inbox and follow-ups
• Schedule pickups, deliveries and installations
• Prepare information for meetings, calls and decisions
• Build, manage and troubleshoot workflows and automations in GoHighLevel
• Manage pipelines, contacts, forms, calendars and client records in GHL
• Help improve and automate systems across the business
• Keep projects and tasks organized in Asana
• Create and update SOPs and process documents
• Work in Shopify, Asana, Canva, Google Workspace and other platforms
• Order supplies, research information and handle administrative tasks and projects as needed
• Other tasks as they come up

REQUIREMENTS

• Strong hands-on GoHighLevel experience, including building and managing workflows and automations, CRM pipelines, forms, calendars, client communications, quotes, invoices, payments, landing pages, reporting and integrations
• 3+ years of experience in executive assistance, operations, client communications or customer success
• Strong spoken and written English
• Excellent judgment about what to handle and what to escalate
• Able to work independently and solve problems
• Exceptional attention to detail
• Photo editing and social media experience is a plus
• Reliable internet and a quiet space for video calls
• Consistent availability during the required overlap hours

PLEASE DO NOT APPLY IF

• You have another job
• You can't reliably work the required overlap hours
• Your GoHighLevel experience is limited

WHAT WE OFFER

• Flexible hours outside the overlap window
• Long-term position
• Room to take on more responsibility over time
• No screen tracking. We care about results, communication and follow-through.

HIRING PROCESS

• Application
• Interview
• Paid trial
• Offer with a 30-day trial period

HOW TO APPLY

• Under 200 words, tell us about a time you took something off a business owner's plate and handled it from start to finish
• Tell us specifically about your GoHighLevel experience and describe two workflows or automations you've personally created
• Send 2–3 examples of GoHighLevel work you've personally built or managed. This can include workflows, automations, pipelines, forms, landing pages, reporting, integrations or other systems.
• Optional: If you have photo editing, Canva or social media experience, please include 2–3 examples of your work.
• Tell us what other software, CRM or automation tools you've worked with
• Email : Send one client-facing email you've written, with confidential details removed
• Video: Send a 1-minute Loom video introducing yourself. It does not need to be polished. We just want to hear how you communicate.
• Include your expected monthly rate and earliest start date

Please answer in your own words. Generic or AI-generated applications will not be considered.