HR Admin

We're hiring an HR Administrator to help keep our recruitment safe and our employee records accurate.
This is an entry-level role. You'll follow clear step-by-step procedures, learn in stages, and have a supervisor check your work while you build confidence. Full training is provided.

Reports to: HR Admin Deputy Lead or HR Admin Lead

WHAT YOU'LL DO

• Log applications and keep the recruitment tracker up to date
• Check applications against criteria given by hiring managers
• Email candidates professionally and promptly, using approved templates
• Schedule interviews and send confirmations to candidates and interview panels
• Prepare offer letters and contracts from approved templates (checked by your supervisor before sending)

Pre-employment checks

• Collect, chase and record safer recruitment documents, such as ID, DBS certificates, references, employment history and qualifications
• Carry out and record right-to-work checks exactly as set out in our procedures
• Keep UK hiring managers updated on file status and outstanding items

Onboarding and records

• Prepare onboarding packs and track completion
• Create and maintain personnel files in the agreed structure
• Update HR databases and trackers accurately, on the same day as any change
• Prepare starter, leaver and change information for payroll

Employee support

• Record leave and keep HR calendars up to date
• Schedule probation reviews, supervisions and appraisals, and send reminders to UK managers
• Answer routine HR queries using approved guidance
• Complete leaver admin and file records

Data protection and quality

• Check your own work against the checklist before handing it on
• Handle personal data confidentially, in line with UK GDPR

WHO WE'RE LOOKING FOR
Essential

• Some administrative or office experience, or a relevant qualification
• High attention to detail and the ability to follow a procedure exactly
• Understanding of why personal data must be kept confidential
• Confident with Google Workspace (Docs, Sheets, Gmail)
• Clear, professional written and spoken English
• Willingness to learn, ask questions and act on feedback

Nice to have

• Experience in HR administration or recruitment support
• Experience working for a UK client or communicating with UK stakeholders
• Awareness of UK recruitment, right-to-work or safeguarding requirements
• Experience with trackers or task management tools
• Degree in HR, business or a related field

THE RIGHT PERSON

• Puts children's safety ahead of speed or pressure
• Is honest about mistakes and raises them straight away
• Follows procedures carefully and asks when unsure, rather than guessing
• Keeps information confidential at all times
• Takes ownership of their work and supports colleagues

PRE-EMPLOYMENT CHECKS

• Offers are subject to an updated CV, two satisfactory references, and identity and qualification verification.

HOW TO APPLY
Reply to this job ad by sending your CV and mention relevant experience. Please include your availability to work UK-overlap hours.