Executive /Personal Assistant to the Director Sourcing and Procurment- Asia Pacific

Executive /Personal Assistant to the Director of Sourcing and Procurement-Asia Pacific.

We are looking for a smart, organized, and proactive Executive Assistant to work closely with the Director, Sourcing and Procurement.

This role is ideal for someone who thrives in a fast-paced environment and is passionate about helping leaders operate at their highest level.

You must be reliable - No internet outages, No electricity outages. Turn up for work and deliver on your daily tasks no matter what is happening around you.

As a trusted partner to the Director, you will take ownership of day-to-day tasks and activities, coordination, project tracking and administrative support - freeing up the Director’s time so he can focus on strategic decision-making and business growth.

You’ll need to roll up your sleeves and get into the detail - keeping projects organized, aligned, and moving forward. This includes tracking timelines, coordinating actions and deliverables, and ensuring that nothing falls through the cracks. Please be Metro /any City based and have 2+ Years Experience & Strong English

Position Summary:

• Role: Executive/Personal Assistant to the Director of Sourcing and Procurement - Asia Pacific
• Location: Remote, with occasional travel required to accompany the Director on Supplier visits.
• Primary Goal: Work closely with the Director and assist with the Management, Tracking and Organization of a wide range of tasks and projects to ensure effective and efficient operation and scheduling.

Key Responsibilities
1. Project & Task Management

• Work closely with the Director to monitor and track the progress of sourcing and procurement projects, tasks, and action items.
• Ensure deadlines and milestones are met by coordinating with internal teams, external suppliers, and stakeholders.
• Follow up with suppliers and stakeholders on deliverables, documentation, and outstanding actions to keep projects on track.
• Maintain up-to-date project dashboards, reports, and tracking tools to ensure full visibility and accountability.

2. Executive Support & Operational Assistance

• Manage and optimize the Director’s calendar, scheduling meetings, vendor calls, and internal reviews aligned with key priorities.
• Prepare agendas, meeting materials, and take detailed minutes during meetings; follow up on action items to ensure timely execution.
• Act as a liaison between the Director and internal/external stakeholders to relay updates and gather information.
• Assist with document preparation, contract tracking, procurement documentation, and maintaining accurate records of supplier communications, purchase requests, and approvals.
• Support the development and maintenance of procurement templates, workflows, and standard operating procedures (SOPs).

3. Time Management & Prioritization

• Organize and prioritize the Director’s daily tasks and deadlines, helping maintain focus on key strategic initiatives.
• Proactively identify and remove low-priority or administrative tasks from the Director’s workload to maximize efficiency.
• Filter incoming requests, flag urgent matters, and escalate those requiring immediate executive attention.

4. Vendor & Stakeholder Coordination

• Schedule vendor meetings and manage communication logistics to ensure smooth collaboration.
• Follow up consistently with suppliers and stakeholders on deliverables, documentation, and contractual obligations.

5. Meeting Preparation & Follow-Up

• Prepare meeting agendas, materials, and logistics to ensure productive and efficient meetings.
• Attend meetings as needed to take detailed notes and capture action items.
• Follow up on decisions and assigned tasks to ensure accountability and progress.

Qualifications:

• 3+ Years’ experience in a similar role as an Executive Assistant, ideally in a complex commercial, procurement or project-driven environment
• High degree of organizational skills and multitasking ability.
• Strong communication skills, both written and verbal.
• Familiarity with tools such as Microsoft Office and Zoom.
• Ability to work across different time zones.
• Experience in procurement, sourcing, or supply chain is a plus, but not required.

If you have read this far and want to apply- Please put "GMAC Sourcing Exec Assistant" in your subject line so I know you have bothered read all this.