Executive Assistant

We are looking for a sharp, highly organized, detail-oriented, and proactive Executive Assistant to provide administrative and operational support. The ideal candidate is someone who can manage multiple priorities, communicate professionally with customers and insurance companies, and take initiative to ensure tasks are completed accurately and on time.

The successful candidate should have strong English communication skills, both written and verbal, and be comfortable working independently while maintaining excellent attention to detail.

Key Responsibilities
*Manage and respond to email s and other business correspondence in a timely and professional manner.
*Prepare, complete, organize, and maintain documents and paperwork.
*Assist with billing, invoicing, and other administrative tasks.
*Communicate directly with customers and follow up on requests, questions, and outstanding items.
*Communicate with insurance companies and handle necessary follow-ups.
*Maintain accurate and organized records and documentation.
*Track outstanding tasks and ensure they are completed within the required timeframe.
*Coordinate information between customers, insurance companies, and internal team members as needed.
*Handle confidential and business-related information with professionalism and discretion.
*Identify tasks that need attention and take initiative rather than waiting for detailed instructions.
*Support day-to-day administrative and operational activities as assigned.

Programs & Tools

The candidate should be comfortable using or willing to learn:
*Xactimate
*Google Docs
*SignNow
*Microsoft Excel

Preferred Qualifications
*Excellent written and verbal English communication skills.
*Smart, resourceful, and quick to learn new processes and software.
*Highly organized and detail-oriented.
*Strong follow-up and time-management skills.
*Proactive and able to work independently.
*Comfortable communicating with customers and insurance companies.
*Strong administrative and document-management skills.
*Previous experience in an administrative, executive assistant, insurance, billing, or customer service role is a plus

To apply, please submit a vocaroo voice recording detailing your experience so that I can listen to how you sound like, and send your cv/resume as well. If I like what I hear, then we can setup an interview.