Part-Time Operations & Execution Manager

I’m looking for a highly organized, proactive Operations & Execution Manager to help me turn ideas and priorities into completed work.

This is not a traditional virtual assistant role.

I need someone who can take ownership of projects, organize moving pieces, coordinate contractors, follow up on deadlines, solve routine problems independently, and make sure work actually gets finished.

I run a growing personal brand and digital business serving professional women. Our work includes digital products, social media content, website updates, email marketing, design projects, contractor management, and new product launches.

I will set the direction and make key decisions.

Your job is to drive execution.

What You’ll Own

You’ll help manage projects such as:

• Coordinating designers, video editors, web contractors, and other freelancers
• Turning priorities into clear tasks, deadlines, and deliverables
• Following up with contractors and keeping projects moving
• Creating clear project briefs and sharing the right files/information
• Reviewing completed work against instructions before it comes to me
• Managing revisions and feedback
• Keeping project trackers current
• Organizing Google Drive folders, Canva files, documents, and digital assets
• Managing recurring content production workflows
• Coordinating social media content and publishing schedules
• Supporting website updates and digital product launches
• Creating and improving SOPs
• Identifying things that are stuck, late, missing, or unclear
• Giving me a concise weekly view of what is completed, in progress, blocked, and awaiting my decision

You will not personally need to be an expert designer, video editor, or web developer.

You do need to know how to manage people who do that work.

The Person I’m Looking For

You may be a great fit if you naturally think:

“I’ll handle it.”

Rather than:

“What do you want me to do next?”

You should be comfortable taking an outcome and figuring out the steps required to get there.

I’m specifically looking for someone who:

• Has excellent written and spoken English
• Is highly organized
• Communicates clearly and concisely
• Has strong follow-through
• Notices details without losing sight of the goal
• Can manage several small projects at once
• Is comfortable following up with people
• Can make reasonable decisions independently
• Knows when something actually requires my input
• Can create structure when a project is messy
• Is comfortable working with a founder who moves quickly
• Takes deadlines seriously
• Is interested in a long-term working relationship

Experience That Would Be Especially Valuable

Experience with several of these is ideal:

• Project management
• Operations management
• Executive assistance at a high level
• Digital agencies
• Content businesses
• Online education or coaching businesses
• Contractor management
• Launch coordination
• Social media production
• Digital products
• Website management

Tools may include:

• Google Workspace
• Canva
• ClickUp, Asana, Monday, or similar project-management tools
• Squarespace or similar website platforms
• ChatGPT and other AI tools
• Social scheduling tools
• Email marketing platforms

You do not need experience with every tool.

Good judgment and execution matter more to me than knowing every software platform.

For the right person, I would like this to become a consistent, long\-term role with increasing responsibility as the business grows.