Trust Account Bookkeeper – Australian Real Estate Trust Accounts (Work From Home)

Colliers Ballarat, Geelong & Bendigo is a leading commercial real estate firm with a connected team across Australia and staff based in the Philippines. We are seeking an expert-level Trust Account Bookkeeper to manage and reconcile Australian real estate trust accounts from end to end.

This is a specialist role for someone who lives and breathes trust accounting. You will own the trust accounting function for our Australian real estate operations — making sure everything balances, runs on time, and meets Australian trust account compliance standards.

Your responsibilities will include:

• Reconciling and managing multiple Australian real estate trust accounts
• Processing sales, management fees and sales commissions
• Daily receipting across multiple trust accounts
• Accounts receivable and payable
• Deposits, account sales and settlements
• Outgoings reconciliations and end-of-month reporting

Essential experience — please do not apply unless you meet this:

• At least 5 years' experience reconciling and managing Australian real estate trust accounts (including sales, management fees and sales commissions)
• A strong working understanding of Australian trust account compliance

We will not consider any applicant who does not have this level of experience. Experience specifically in Australian real estate trust account bookkeeping is paramount and non-negotiable.

Preferred software experience:

• Cirrus8
• Rex
• Vault CRE
• Xero

Software experience is preferred but not a deal-breaker if you have some but not all of the above — provided you have the required trust accounting experience.

Why join us:

• Work from home
• Join a connected team across Australia and the Philippines
• Investment in your professional development, both technical and non-technical

How to apply:

Please send your resume and cover letter as two separate documents to ----------

Your resume can be in your standard format. Your cover letter must follow the exact format set out below. Applications that do not follow the cover letter format, or that do not meet the 5-year experience requirement, will not be considered.

________________________________________
COVER LETTER — REQUIRED FORMAT

(Copy the format below into your cover letter and complete every field directly. Do not change the structure or leave any field blank.)

Name:

Email :
Contact number:
Location:
Date:

Position: Trust Account Bookkeeper – Australian Real Estate Trust Accounts

1. How long have you reconciled and managed trust accounts for an Australian real estate business?
______ years

2. List each Australian real estate business you have done trust account bookkeeping for, and how long at each:

• Business name — ____ years/months
• Business name — ____ years/months
• Business name — ____ years/months

3. Software experience — state how long you have used each (write "None" if not applicable):

• Cirrus8: ____ years/months
• Rex: ____ years/months
• Vault CRE: ____ years/months
• Xero: ____ years/months
• Other relevant trust/property software: ____

4. Confirm which trust account functions you have hands-on experience with (Yes / No):

• Reconciling trust accounts: ____
• Sales: ____
• Management fees: ____
• Sales commissions: ____
• Daily receipting: ____
• Deposits and settlements: ____
• End-of-month reporting: ____

5. In no more than 5 sentences, describe your experience managing and reconciling Australian real estate trust accounts:

________________________________________

6. Confirmation: I confirm I have at least 5 years' experience reconciling and managing Australian real estate trust accounts (Yes / No): ____