Recording Department Specialist (New York & New Jersey) – Full-Time Remote

We are looking for an experienced Recording Department Specialist with a strong background in the New York and New Jersey title industry.

This role is ideal for someone with hands-on experience preparing, reviewing, and recording post-closing real estate documents. You should be highly detail-oriented, familiar with NY and NJ county recording requirements, and comfortable managing multiple files while meeting strict deadlines.

• Prepare, review, and submit real estate documents to county recording offices in New York and New Jersey
• Process deeds, mortgages, CEMAs, assignments, satisfactions, UCC filings, and other title-related documents
• Verify documents for accuracy, completeness, and county recording compliance
• Monitor recording status and resolve rejected or suspended recordings
• Coordinate with title examiners, closers, attorneys, lenders, and county offices to resolve recording issues
• Maintain accurate records of submitted and recorded documents
• Ensure post-closing documentation is processed within required turnaround times
• Stay updated on county-specific recording requirements, fees, and procedures
• Organize and maintain electronic recording files
• Support internal teams with recording-related questions and documentation

Requirements:

• Previous experience working in the Recording Department of a New York or New Jersey title company
• Hands-on experience recording deeds, mortgages, CEMAs, assignments, satisfactions, UCC filings, and other real estate documents
• Strong knowledge of New York and New Jersey county recording requirements and procedures
• Experience identifying and correcting recording issues before submission
• Excellent attention to detail and organizational skills
• Strong written and verbal English communication skills
• Ability to manage multiple files and meet strict deadlines
• Ability to work independently in a remote environment

Highly Preferred:

• Experience with electronic recording (eRecording) platforms
• Experience with title production or title management software
• TrackerPro experience
• Experience working with title insurance agencies, settlement companies, or real estate law firms
• Strong knowledge of post-closing title processes

Work Setup:

• Full-Time Remote
• 40 hours per week
• Monday to Friday
• U.S. Business Hours (Eastern Time)

If you have direct NY and NJ recording experience and are confident handling post-closing real estate documents with a high level of accuracy, we'd love to hear from you.

Apply here:
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