Accounting & Compliance Support Assistant (Remote)

About the Role

We are seeking a highly organized, detail-oriented, and dependable Accounts Payable & Compliance Support Specialist to join our growing team. This role is ideal for someone who enjoys working with numbers, maintaining accurate records, and ensuring that financial and operational documentation is complete, organized, and audit-ready.
This position goes beyond basic data entry. The successful candidate will play a critical role in supporting accounts payable processes, reconciling records, tracking documentation, and helping maintain compliance across financial and operational activities. The ideal candidate takes ownership of their work, follows through on outstanding items, and proactively identifies discrepancies before they become larger issues.

Key Responsibilities

Accounting & Accounts Payable Support

• Enter and maintain accurate financial transactions and accounting records.
• Support accounts payable processes, including invoice entry, expense coding, payment tracking, and vendor documentation.
• Verify financial entries against supporting documents and identify inconsistencies.
• Maintain organized financial records to support reporting, audits, and compliance requirements.
• Escalate discrepancies and missing information requiring management review.

Reconciliation & Data Accuracy

• Perform regular reconciliations across financial and operational records.
• Compare invoices, receipts, expense reports, labor records, and supporting documentation for accuracy.
• Research discrepancies and coordinate corrections before records are finalized.
• Conduct quality control reviews to minimize duplicate, incomplete, or inaccurate entries.
• Maintain data integrity across spreadsheets, accounting software, and internal tracking systems.

Labor Tracking & Documentation

• Maintain accurate labor records and supporting documentation.
• Reconcile labor information against timesheets, reports, and internal records.
• Identify discrepancies related to hours worked, classifications, allocations, and supporting information.
• Coordinate with team members to resolve missing or inconsistent labor data.
• Ensure labor documentation remains current, organized, and reporting-ready.

Expense Review & Compliance

• Review receipts, invoices, expenses, and supporting documentation for completeness and accuracy.
• Ensure expenses are properly categorized, documented, and entered into the appropriate systems.
• Follow up on missing receipts, incomplete submissions, or questionable expense entries.
• Assist with expense-related reconciliations, including credit card and supplier transactions.
• Maintain organized, audit-ready documentation for all expense records.

Equipment & Operational Documentation

• Maintain records related to equipment purchases, assignments, expenses, and supporting documentation.
• Update internal trackers and systems as information changes.
• Ensure required documentation is complete, properly filed, and easy to retrieve.
• Identify and resolve missing, outdated, or incomplete records.
• Support reporting and reconciliation activities involving equipment-related information.

Reporting & Administrative Support

• Maintain spreadsheets, trackers, reports, and recurring operational records.
• Prepare accurate information for accounting and leadership review.
• Organize digital files and maintain documentation standards.
• Support recurring administrative processes and data management activities.
• Provide timely updates regarding completed work, outstanding items, and issues requiring attention.

Compliance & Process Management

• Consistently follow established accounting procedures, documentation standards, and internal controls.
• Manage recurring responsibilities and deadlines with minimal supervision.
• Proactively identify discrepancies, missing information, and compliance concerns.
• Follow tasks through to completion and communicate clearly regarding unresolved issues.
• Recommend process improvements that enhance accuracy, organization, and efficiency.

Qualifications

Required

• Experience supporting Accounts Payable, bookkeeping, accounting administration, or financial data entry.
• Strong attention to detail and accuracy.
• Experience reconciling records, invoices, expenses, or financial transactions.
• Proficiency with Microsoft Excel and Google Sheets.
• Strong organizational and documentation management skills.
• Ability to work independently and manage recurring deadlines.
• Strong written and verbal communication skills.

Preferred

• Experience working with accounting software such as QuickBooks, Xero, Sage, NetSuite, or similar platforms.
• Experience supporting compliance, audit preparation, or documentation review processes.
• Background in construction, engineering, field services, transportation, or operational environments is a plus.
• Familiarity with labor tracking, expense management, or equipment documentation.

Schedule
Part-Time

• Up to 20 hours per week
• Monday to Friday
• U.S. Business Hours (flexible based on client needs)
• Remote Work

To Apply
Please submit:
1. Your updated resume
2. A short 60–90 second introduction video telling us:
o About your accounting or bookkeeping experience
o Your experience with reconciliations and documentation
o Why you're interested in this opportunity

Subject Line: ACS – [Your Name]