SENIOR EXECUTIVE ASSISTANT / AI BUSINESS OPERATIONS MANAGER

SENIOR EXECUTIVE ASSISTANT / AI BUSINESS OPERATIONS MANAGER

Full-Time | Long-Term | Remote | Flexible Schedule - Available for US Times | FAST HIRING

We are looking for someone who can become a founder's right hand.

This is not a traditional VA position where you are given a list of tasks and told exactly what to do.

We want someone who can look at the business, identify what needs attention, take ownership, solve problems, improve systems, and use AI and automation to make the company more efficient.

If you are highly proactive, technically curious, business-minded, and enjoy figuring things out, keep reading.

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WHAT YOU'LL BE DOING

Executive & Business Operations

• Work directly with the founder on day-to-day priorities
• Manage follow-ups, research, projects, and action items
• Keep important things from falling through the cracks
• Research companies, markets, competitors, prospects, and opportunities
• Support business development and lead generation
• Manage and improve CRM processes
• Create SOPs and documentation
• Identify inefficient processes and recommend improvements
• Take ownership of projects from idea through completion
• Coordinate with other team members, contractors, and partners
• Help the founder turn ideas into organized execution

AI & Automation

We want someone who sees repetitive work and asks:

"Why are we doing this manually?"

You may work with:

• ChatGPT / Claude
• n8n
• Make
• Zapier
• GoHighLevel
• HubSpot
• Airtable
• Google Workspace
• APIs
• Webhooks
• AI agents
• CRM automations
• Other tools you discover that can solve a problem

You do not need to be a software engineer.

However, you should have some experience actually configuring, building, testing, or improving workflows and systems.

Using ChatGPT to write email s does not count as automation experience.

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THE TYPE OF PERSON WE WANT

You are likely a strong fit if:

• You've supported a founder, CEO, entrepreneur, or business owner
• You are naturally proactive
• You can work independently without constant supervision
• You are comfortable figuring out unfamiliar tools
• You enjoy solving problems
• You understand business, not just administrative tasks
• You have real experience with CRM, automation, AI, or business systems
• You can communicate clearly in English
• You can move between executive support, operations, research, sales/BD, and technology
• You want a long-term position where your responsibility grows over time

The ideal person can eventually hear:

> "We're having a problem with X."

…and respond with:

> "I'll look into it and come back with a solution."

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THIS IS NOT THE RIGHT ROLE IF...

Your experience is primarily:

• Data entry
• Calendar management only
• Customer service only
• Social media posting
• Basic administrative assistance
• Copy/pasting information
• Using ChatGPT for simple writing
• Following instructions without questioning inefficient processes

You don't have to know everything.

We care more about how you think, how quickly you learn, and what you've actually built than how impressive your resume sounds.

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YOUR APPLICATION — THIS IS IMPORTANT

Do NOT send us a long cover letter.

Instead, we want a 3–5 minute video introduction.

Use Loom, Google Drive, YouTube unlisted, or another video-sharing service.

You can record your screen, your phone, or your webcam.

No fancy production is necessary.

We want to see and hear how you think.

In your video, answer these 5 questions

1. Give us the 60-second version of your background.

What businesses/founders have you supported and what were you responsible for?

2. Show us ONE real automation, workflow, or system you personally built or configured.

If possible, screen-share it.

Explain:

• What problem were you solving?
• What tools did you use?
• What triggered the workflow?
• What happened automatically?
• What did YOU personally build or configure?

If you haven't built an automation, just say so.

We value honesty.

3. Imagine the founder tells you

> "We're getting leads, but we're losing opportunities because nobody consistently follows up."

What would you do?

Walk us through your thinking from investigation → solution → implementation.

4. Tell us about a time you noticed a problem or inefficient process and fixed it without being given step-by-step instructions.

What happened?

What did you do?

What was the result?

5. Why does this particular type of role interest you?

We want someone who genuinely wants to become a long-term right hand to a founder, not someone looking for another short-term VA position.

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COMPENSATION

$900–$1,500 USD/month depending on demonstrated experience and ability.

We are willing to pay more for someone who can genuinely operate at a higher level.

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SCHEDULE

• Full-time
• 40 hours/week
• Remote
• Flexible working schedule (Available for meetings with founder and team during requested US Hours)
• Regular overlap with U.S. hours when needed
• Must be available for important meetings, collaboration, and time-sensitive priorities
• Schedule can otherwise be structured flexibly around the business
• Long-term position

We are looking for someone who can work independently and manage their time well.

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HIRING PROCESS

We are intentionally keeping this process short.

STEP 1

Submit your video application

STEP 2

Short interview with Leadara Staffing

STEP 3

Interview with the founder/client

STEP 4

Hire

That's it.

We are actively hiring and move quickly when we find the right person.

We are not interested in putting great candidates through weeks of unnecessary interviews.

If you demonstrate the right combination of:

Executive Support + Business Operations + AI/Automation + Initiative

we want to move quickly.

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TO APPLY

Please send:

1. Resume

2. Availability / earliest start date

3. Your 3–5 minute video

Put your VIDEO LINK at the very top of your application.

Your video is more important to us than a long cover letter.

We want to meet the person who can become the founder's right hand, problem solver, and systems-minded operator for the long term.