Administrative Assistant

Position Details
Position: Administrative Assistant
Company: Residential Roofing Company
Location: Remote — Philippines
Company Location: Atlanta, Georgia, USA
Schedule: Full-time, during agreed U.S. business hours
About Us
We are a growing U.S.-based residential roofing company in Atlanta, Georgia, and we're looking for a reliable, organized, and proactive Administrative Assistant to join our team.

As our company continues to grow, we need someone who can help keep our daily operations organized and make sure important tasks, information, and follow-ups don't fall through the cracks.

This is an important role. We're looking for someone who takes ownership, pays attention to details, communicates well, and can work independently.

The Role
As our Administrative Assistant, you will provide day-to-day administrative support to our management and operations team.

You'll help keep information organized, coordinate schedules, manage documents, follow up on tasks, and support different areas of the business.

We want someone who doesn't simply complete tasks—we want someone who takes responsibility for getting things done correctly and on time.

Responsibilities
Manage email s, messages, documents, and administrative requests

Organize company files, records, and information

Schedule and coordinate appointments and meetings

Maintain calendars and help manage schedules

Enter and maintain accurate information in spreadsheets and CRM systems

Prepare documents, reports, and spreadsheets

Follow up with customers, employees, contractors, and vendors when needed

Track outstanding tasks and make sure deadlines are met

Assist management with daily administrative tasks

Help coordinate communication between different team members

Maintain accurate customer and project information

Assist with invoicing, paperwork, and basic administrative processes

Perform online research when needed

Help create and maintain company procedures and checklists

Assist with special projects as the company grows

Identify opportunities to improve organization and efficiency

What We're Looking For
We are looking for someone who is:

Highly organized

Detail-oriented

Reliable and dependable

Proactive and self-motivated

Excellent at following up

Comfortable working independently

Strong in written and spoken English

Comfortable working with spreadsheets and online software

A fast learner

Good at multitasking and prioritizing

Professional and respectful

Able to handle confidential company information appropriately

Technology Skills
You should be comfortable using common business software, including:

Google Workspace

Gmail

Google Sheets

Microsoft Excel

Google Docs

CRM systems

Zoom

Slack or similar communication tools

Canva is a plus

Experience with AI tools such as ChatGPT is a plus

You don't need to know every system we use. What matters is that you're comfortable with technology and can learn new software quickly.

The Person We're Looking For
The right candidate doesn't wait around for someone to tell them what to do.

If you finish your assigned work, you should be asking:

“What else can I help with?”

You should be able to:

Keep track of multiple tasks without constant reminders

Notice when something needs attention

Follow up before a problem becomes a bigger problem

Keep information organized

Communicate clearly with the team

Take ownership of mistakes and correct them

Learn from feedback

Work efficiently without sacrificing accuracy

We want a dependable person who can become a trusted member of our team.

This is intended to be a long-term position for the right person.

How to Apply
Please send us:

Your resume

A short introduction about yourself

Your previous administrative or virtual assistant experience

The software and tools you are comfortable using

Your availability and preferred working hours

Your expected monthly salary

One example of a situation where you had to organize multiple tasks or solve a problem independently

IMPORTANT
Start your application with:

“I AM ORGANIZED”

Applications that don't follow this instruction may not be considered.

We're looking for someone who wants to grow with our company, take ownership, and become an important part of our team.