Operations & Administrative Assistant | 100% Remote | US-Based Company | $240 Biweekly

Location: 100% Work From Home – Philippines

Schedule: 6 days per week, 8 hours per day

Working Hours: Houston, Texas (Central Time)

Bonus Leave Benefit: Earn 2 hours of paid vacation leave for every hour worked on the mandatory sixth day.

About Bee Man Dan

Bee Man Dan is a growing company based in Houston, Texas, specializing in humane bee and wasp removal.

We help homeowners and businesses safely resolve bee-related problems through our no-pest ---------- approach, thermal imaging technology, and live bee extraction services.

We are looking for a reliable, organized, and proactive Operations & Administrative Assistant to join our remote team in the Philippines.

You'll work closely with our Operations Manager and help keep our customer service, daily operations, administrative tasks, and financial records organized.

This role is ideal for someone who enjoys helping customers, solving problems, and keeping things running smoothly behind the scenes.

We value reliability, initiative, clear communication, and a willingness to learn.

What You'll Be Doing

Your responsibilities will cover four main areas.

1. Customer Service & Phone Support
Answer incoming customer calls professionally and assist with service inquiries.
Help coordinate customer appointments and scheduling.
Make outbound calls for customer follow-ups and community outreach.
Provide phone coverage during assigned shifts, including weekend coverage when our dedicated phone-support team member is on a rest day.
Ensure customer inquiries and important follow-ups are handled promptly.

2. Operations & Administrative Support
Assist the Operations Manager with daily administrative and operational tasks.
Manage and maintain our ClickUp workspace, including tasks, lists, and records.
Keep company information accurate, organized, and up to date.
Help ensure important tasks and operational activities run smoothly.
Support improvements to our internal organization and processes.

3. Executive Assistance
Assist our CEO with email and calendar management.
Help coordinate meetings, appointments, and schedules.
Organize correspondence and important follow-up items.
Provide general executive and administrative support as needed.

4. Bookkeeping & Financial Administration
Maintain day-to-day bookkeeping records using Xero.
Assist with recordkeeping and reconciliation tasks.
Help organize financial documents and maintain accurate records.

You don't need experience in the bee removal industry. We'll help you learn about our services and company-specific processes.

Who We're Looking For

We're looking for someone who is dependable, detail-oriented, and comfortable communicating with customers and team members.

Required Qualifications

Clear and professional spoken and written English.
Previous experience in customer service, virtual assistance, administration, or a related role.
Comfortable answering customer calls and communicating over the phone.
Strong organizational and time management skills.
Experience managing tasks, email , and calendars.
Comfortable using computers, online tools, and Google Workspace.
Able to work independently and handle multiple responsibilities.
Reliable internet connection and a quiet environment suitable for customer calls.
Available to work six days per week during the agreed Houston-time schedule.

Preferred Skills — An Advantage, But Not Required

Previous BPO or US customer service experience.
Experience administering ClickUp or similar project management software.
Familiarity with Xero, QuickBooks, or other bookkeeping tools.
Executive assistant experience.
Previous experience working remotely for a US-based company.

We welcome applicants with transferable skills who are confident in their ability to learn new systems.

Compensation, Work Schedule & Leave Benefits

We believe in being transparent about compensation and working arrangements.

Compensation

$240 USD, paid every two weeks.

Work Arrangement

100% remote — work from home in the Philippines.
Six working days per week.
Eight hours per working day.
Total scheduled working hours: 48 hours per week.
Working hours follow Houston, Texas (Central Time).
Exact daily shift and weekly rest day will be confirmed during the hiring process.

Sixth-Day Vacation Leave Benefit

The sixth working day is a mandatory part of this role.

Instead of additional cash overtime pay, hours worked on the sixth day earn paid vacation leave at a rate of 2 hours of leave for every 1 hour worked.

For example:

Work 2 hours on the sixth day → Earn 4 hours of paid vacation leave.
Work 4 hours on the sixth day → Earn 8 hours of paid vacation leave.
Work the full 8-hour sixth day → Earn 16 hours of paid vacation leave.

This means a full sixth working day earns the equivalent of two paid leave days, based on an eight-hour day.

Please review the salary, schedule, and leave arrangement before applying.

What Makes Someone Successful in This Role?

You'll be a great fit if you:

Take ownership of your responsibilities.
Communicate clearly and professionally with customers.
Stay organized even when handling several tasks.
Follow through on commitments without constant reminders.
Are comfortable asking questions and learning new processes.
Enjoy supporting a team and helping a business run efficiently.

We're looking for someone who wants to become a dependable member of our operations team.

How to Apply

We want to make the application process simple and accessible.

Please submit the following through OnlineJobs.ph.

Step 1: Submit Your Résumé

Attach your updated résumé or provide an accessible link to your CV.

Step 2: Send a Short Audio OR Video Introduction

You may choose whichever format you're most comfortable with.

Your introduction should be approximately 60–90 seconds long.

Please answer these three questions:

What is your name, and what relevant work experience do you have?
Have you handled customer calls, scheduling, or administrative tasks before?
Why are you interested in joining Bee Man Dan?

A simple audio recording or video recorded using your phone or computer is perfectly fine.

You do not need professional equipment, video editing, or a formal presentation.

Audio and video introductions will be considered equally.

We're interested in understanding your communication skills and getting to know you.

Step 3: Answer Three Quick Questions

Please include your answers in your application:

Which tools have you used before: ClickUp, Xero, QuickBooks, Google Workspace, or similar software?
Are you available to work six days per week, eight hours per day, during a Houston-time schedule?
Are you comfortable with the advertised compensation of $240 USD biweekly and the sixth-day vacation leave arrangement?

Please make sure your résumé and audio or video introduction are accessible.

We look forward to hearing from you!

Bee Man Dan LLC
Houston, Texas, USA