Executive Assistant (Hybrid Work Setup)

[READ PROPERLY BEFORE APPLYING]
[Do not apply if you do not fit the requirements]

JOB SPECIFICATIONS

• STRICTLY LIVES WITHIN NCR. Applicants who do not live within NCR will be sent a rejection reply due to reading comprehension on this specific part.
• At least 2 years of email and calendar management
• At least 2 years of C-level EA experience
• Ability to multitask and prioritize tasks
• With Latin Honors will be prioritized
• Possess the highest level of confidentiality, integrity, and neutrality.
• Excellent time management skills
• Well-developed organizational skills
• Attention to detail
• Great verbal and written communication skills
• Excellent problem-solving and decision-making skills
• Professional discretion

DUTIES & RESPONSIBILITIES

• Manage executives’ calendars, appointments, and travel arrangements.
• Serve as the point of contact between executives and internal/external clients.
• Prepare reports, presentations, and other documents as needed.
• Support the CEO with certain personal and lifestyle management tasks, including aspects of their social engagements.
• Coordinate meetings, including setting agendas and taking minutes.
• Handle calls, messages, and routine correspondence.
• Assist with special projects and ad-hoc tasks as assigned.
• Arrange travel plans.
• Ensure confidentiality of data and company information.
• Provide superiors with regular feedback on the status of ongoing tasks and discuss other relevant concerns.
• Comply with the company policies.
• Comply with the company and department’s approved/existing work procedures and guidelines.

NON-NEGOTIABLES

• Can travel to NCR every quarter, whenever the CEO visits the Philippines
• Willing to meet with the senior EA on your first two weeks once hired (training in person)

SET-UP

• Hybrid work setup (Meeting with the senior EA, only when needed, after the first two weeks of training)
• Own equipment needed (Laptop, Mouse, Earphones/Headphones)
• Stable internet connection, with a readily available backup connection
• Full-time contractual employment (renewal contract based on performance)