Legal Assistant – Full-Time Remote

We are a rapidly growing Canadian law firm focused on residential real estate transactions. We pride ourselves on providing exceptional client service through efficient systems, clear communication, and attention to detail.

We are looking for a full-time Legal Assistant who wants to build a long-term career with our firm. This is a permanent remote position working during Eastern Time business hours.

About the Role

You will work closely with our lawyers and law clerks to manage residential real estate files from opening through closing.

We are looking for someone who enjoys legal work, thrives in a structured environment, and takes pride in accuracy and organization.

Responsibilities

Your responsibilities will include:

Opening and organizing new client files
Preparing legal documents and correspondence
Reviewing Agreements of Purchase and Sale
Conducting client intake
Completing ID verification
Communicating with clients, lenders, real estate agents, and other law firms
Preparing requisitions and reviewing responses
Ordering title insurance
Requesting mortgage payout statements
Preparing closing packages
Scheduling virtual signing appointments
Maintaining organized electronic files
Following detailed Standard Operating Procedures (SOPs)
Assisting with post-closing reporting

What We're Looking For

The ideal candidate is:

Extremely organized
Detail-oriented
A fast learner
Comfortable managing multiple priorities
Highly responsive during working hours
Professional in written and spoken English
Able to think critically before asking questions
Comfortable working independently while remaining part of a collaborative team

Most importantly, we are looking for someone who wants to build a long-term career with our firm.

Preferred Qualifications

Preference will be given to candidates with experience in:

Legal Assistant
Paralegal
Law Clerk
Real Estate Law
Conveyancing
Mortgage Processing
Title Companies
Legal Document Preparation

Experience with Canadian/American residential real estate law is an asset but is not required.

Software

Experience with any of the following is an asset:

Gmail / Google Workspace
Slack
Microsoft Word
Adobe Acrobat
Zoom
Asana
Zoho WorkDrive
Lawyer Done Deal (LDD)

Working Hours
Full-Time (40 hours/week)
Monday to Friday
Must work during Eastern Time business hours

Compensation

Competitive hourly compensation based on experience.

How to Apply

Please submit:

Your résumé
A brief cover letter explaining why you're interested in this position
An audio/video introduction in English