Commercial Conveyancing Paralegal (AU-Experience REQUIRED)

We are seeking an experienced, detail-oriented Commercial Conveyancing Paralegal to manage and support end-to-end commercial property transactions.

In this role, you will work closely with senior property lawyers on a wide range of conveyancing matters, including commercial acquisitions and sales, multi-lot/mixed-use developments, business assets, FIRB-related property transactions, and complex title dealings. You will be responsible for driving files forward from initial contract review through to PEXA workspace management and final settlement.

Key Responsibilities:

• End-to-End Transaction Management: Prepare, manage, and settle commercial property files (acquisitions, dispositions, and off-the-plan/development matters) from initial contract review to post-settlement compliance.
• Contract & Due Diligence Support: Assist lawyers with review of contracts, special conditions, seller disclosure packs (including compliance with QLD Seller Disclosure Scheme requirements, body corporate disclosure, Form 2/Form 33/34 requirements, etc.), and title search analysis.
• Property Searches & Inquiries: Order and analyse due diligence searches (rates, land tax, water, planning/zoning, body corporate, contamination, and regulatory registries).
• Financial & Settlement Calculations: Draft, review, and finalize settlement statements, transfer duty calculations, tax adjustments, and payout figures.
• PEXA Workspace Management: Prepare, build, coordinate, and execute electronic settlements using PEXA, ensuring seamless alignment with financial institutions, counterparty legal teams, and State Revenue Offices.
• Client & Stakeholder Communication: Maintain clear, proactive, and transparent communication with clients, real estate agents, brokers, financiers, and counterparties to ensure key dates and conditions (finance, due diligence, settlement) are strictly tracked and met.
• Leasing & Business Transaction Assistance: Assist with ancillary property matters, including commercial lease executions, license agreements, and business asset purchases/sales as required.
• File & Regulatory Compliance: Conduct Verification of Identity (VOI) processes, Foreign Investment Review Board (FIRB) application administrative tasks, and ensure complete file compliance.

Skills & Qualifications:

• Solid experience 2-3 years in ideally Queensland commercial real estate and commercial leasing matters
• Drafting experience in deeds, leases, licences, and relevant commercial real estate documents;

Experience in commercial real estate transactions;

• Interstate experience in commercial real estate is a bonus but not necessity.
• Technical Proficiency: Hands-on experience with PEXA, duty portals (e.g., QRO Online / Duties Online), practice management software, and electronic legal workflows.
• Legal Knowledge: Sound understanding of Queensland conveyancing procedures, statutory seller disclosure regimes, body corporate frameworks, and commercial land transaction requirements.
• Commercial Mindset: Ability to balance technical accuracy with practical efficiency, maintaining high attention to detail while prioritizing high-volume workflow deadlines.
• Communication: Exceptional written and verbal communication skills, aligned with a modern, clear, and client-centric approach.
• Interpersonal & Cultural Alignment: Proactive, collaborative team player with strong problem-solving skills and a commitment to integrity, efficiency, and exceptional client care.