Senior Executive Assistant to CEO

About the Role

4Throws is a growing US based ecommerce company specializing in track and field equipment. We are looking for a highly experienced Executive Assistant to work directly with our CEO and help him stay organized, focused, and effective.

This is not an entry level virtual assistant position. We are looking for someone intelligent, resourceful, organized, and confident who can think independently and take ownership of their responsibilities.

The ideal candidate has significant experience supporting a CEO, founder, or senior executive and understands how to anticipate needs, prioritize competing responsibilities, and solve problems without needing constant direction.

Responsibilities

• Manage and organize the CEO's calendar, meetings, priorities, and follow ups
• Help manage email and executive communications
• Keep track of important projects, deadlines, and commitments
• Follow up with managers and team members to ensure tasks are completed
• Prepare meeting notes, agendas, documents, reports, and research
• Research problems and present clear recommendations to the CEO
• Coordinate travel, appointments, vendors, and other executive needs
• Assist with recruiting, onboarding, employee documentation, and other HR responsibilities when needed
• Maintain highly confidential company and employee information
• Help improve processes and organization throughout the company
• Handle additional executive and administrative responsibilities as needed

Who We Are Looking For

• At least 5 years of professional experience
• Significant experience as an Executive Assistant, Senior Executive Assistant, or similar role
• Experience directly supporting a CEO, founder, or senior executive
• Excellent written and spoken English
• Extremely organized and detail oriented
• Strong critical thinking and problem solving abilities
• Able to work independently and make good decisions
• Comfortable taking initiative rather than waiting for instructions
• Excellent research and communication skills
• Experience working with US based companies preferred
• HR or recruiting experience is a strong plus
• Experience with Google Workspace, ClickUp, Slack or similar business tools
• Comfortable learning new technology and using AI tools

Schedule

Full time, 40 hours per week. This position will require regular availability during US business hours.

How to Apply

Please send us a short introduction explaining your experience directly supporting CEOs or senior executives. Include how many years you have worked as an Executive Assistant and the types of responsibilities you handled.

Also answer this question:

Your CEO gives you a task that you have never done before and is unavailable for the next four hours. What would you do?

Please include the word Javelin in the subject line of your application so we know you read the entire job posting.