Executive Operations Partner — AI Agents & Founder Support

Long-Term | Compensation Negotiable

We are hiring a highly capable Executive Operations Partner to work directly with James, our founder.

James is a fast-thinking entrepreneur, communicator, and visionary. He generates ideas quickly and needs a trusted right-hand person who can capture those ideas, understand their purpose, organize the work, and drive completion without requiring constant supervision.

This is more than an executive assistant position. It combines executive support, business operations, project coordination, and AI-workflow management.

THE MISSION
Understand James. Protect his attention. Turn his ideas into organized execution and completed work.
This is more than an executive assistant position. You will be the trusted connection between a fast-moving founder, approximately 50 functioning AI agents, and the people and projects that depend on him.
We need someone who can think strategically, communicate directly, and execute accurately—with minimal ongoing supervision.

ABOUT US
We are a US-based, evangelical Christian content and app development company working in:

Biblical content, teaching, and educational resources.
AI-powered applications and digital products.
Small-business consulting and operational support.
Ministry and service-oriented initiatives.

We value Biblical integrity, stewardship, family, and long-term relationships. We want you to grow professionally and achieve your life goals while helping us accomplish our mission.

WHO YOU WILL SUPPORT
James is an entrepreneur, retired Navy Public Affairs Officer, communicator, and licensed pastor.
He works in bursts—sharing substantial information, ideas, and direction before returning to creative work or recharging.
Your job is to capture that direction, clarify priorities, and carry the work through to completion—not wait for repeated instructions or reminders.
You will learn his goals, preferences, businesses, and decision-making style so you can increasingly anticipate what he needs.

WHAT YOU WILL OWN
Founder Support and Attention Protection

Capture conversations, voice notes, messages, and idea downloads.
Separate approved commitments from ideas to revisit later.
Manage scheduling, inbox priorities, follow-ups, and meeting preparation.
Resolve routine requests without unnecessarily interrupting James.
Present decisions with context and a recommended next step.
Communicate warmly, directly, and firmly on his behalf within agreed authority.

AI-Agent Coordination and Improvement

Learn our agents’ capabilities, limitations, and appropriate uses.
Break projects into clear tasks for the right agents or people.
Provide context, instructions, deadlines, and acceptance criteria.
Verify outputs rather than trusting polished AI responses.
Refine workflows, document SOPs, and prevent recurring errors.
Track stalled work, dependencies, duplicate effort, and unnecessary costs.
Protect confidential information and respect approval boundaries.

The agents exist. Help us make them a coordinated, dependable operating system.
Operational Execution

Maintain projects, priorities, deadlines, and accountability in ClickUp.
Support content production, app development, and client delivery.
Build practical systems where processes are incomplete or disorganized.
Keep files, documentation, and decision records current.
Provide concise updates: completed, next, blocked, decision needed.
Follow work through to a verified result—not merely a checked box.

WHO WILL THRIVE
Strategic thinker and tactical finisher.
Strong business judgment, technical curiosity, and creative systems-building ability.
Excellent written and spoken English.
Fast, direct communicator—no vague updates or unnecessary explanations.
Moves quickly without sacrificing accuracy.
Calm with changing priorities and confident enough to challenge assumptions respectfully.
Comfortable with both repetitive follow-through and unfamiliar problems.
Proactive within agreed authority; careful with sensitive or irreversible decisions.
Honest about mistakes, limitations, and what still needs verification.

You do not need to have managed 50 agents before. You do need the aptitude to understand, coordinate, and improve this way of working.

EDUCATION AND EXPERIENCE
Strong educational foundation; a relevant bachelor’s degree is preferred.
Substantial equivalent professional experience and strong work samples will also be considered.
Relevant backgrounds include:
Executive support with significant project ownership.
Business operations or business analysis.
Technical project coordination.
Process improvement, automation, or implementation.
Digital production or founder support.

Practical AI experience beyond generating basic text.
Demonstrated ability to organize work and finish what you own.
Reliable internet, a suitable workspace, and backup connectivity.

Coding is helpful, not required. Business understanding, technical reasoning, communication, and execution are essential.

CHRISTIAN MISSION AND CULTURE
Our work is explicitly evangelical Christian and Bible-centered.
This position includes supporting Biblical content and ministry-related work. We seek someone who can engage thoughtfully with Scripture, explain the gospel clearly, and demonstrate integrity, humility, service, and accountability.
We are interested in personal understanding and lived conduct—not religious vocabulary or church background alone. Answer the faith questions honestly, in your own words; no private or painful disclosures are needed.

SCHEDULE AND COMPENSATION
Compensation: negotiable based on capability and experience.
Full-time, long-term position.
Typical core coverage: 8:00 AM–2:00 PM US Eastern Time.
Remaining agreed hours are generally self-directed.
Occasional schedule adjustments or weekend coverage may be needed.
Flexibility works both ways, with clear communication and coordination.
During agreed coverage, be available and responsive when James is actively collaborating.
This is not unpaid, round-the-clock availability.
This should be your primary professional commitment—not a second job fitted around another employer.

HOW TO APPLY
Use the subject line: OPERATIONS PARTNER — [Your Full Name]
Include your résumé and one or two relevant work samples with confidential information removed.
State your requested compensation, earliest start date, and current work commitments.
Answer all 12 questions below, using the same numbering. Aim for 2–5 sentences per answer, except where otherwise specified.
AI may help organize or edit your application, but disclose its use. Your experience, examples, and beliefs must be your own.
Finish with: “The first thing I would clarify before taking ownership is…” and complete the sentence.

Specific examples matter more than polished generalities. Shortlisted applicants will complete an interview and a paid practical assessment.

* REQUIRED APPLICATION QUESTIONS *

Background, Personality, and Execution
1. Relevant preparation: What education and experience best prepare you for this position? Describe your strongest relevant responsibility and one area where you would need training.
2. Systems-building ability: Describe a process you personally built or improved. What was broken, what tools did you use, what did you change, and how did you know it worked?
3. Working style: What helps you perform well with a fast-moving founder, and what would frustrate you? Explain how you balance incomplete instructions, independent action, routine follow-through, and asking for clarification.
4. Accountability and respectful pushback: Describe a real mistake or missed commitment and how you handled it. Then explain what you would say if James wanted to start a new project while three existing commitments were already at risk.
Founder Support and AI Operations
5. Turning ideas into execution: James sends 20 minutes of voice notes covering five projects, then becomes unavailable for three hours. What would you do in the first 30 minutes, and how would you keep the work moving without assuming every idea is approved?
6. Protecting attention and communicating clearly: A client requests a routine update, a developer reports a launch-blocking issue, and a colleague requests a meeting while James is in protected creative time. Explain what you would handle, defer, or escalate; then write James an update of no more than 80 words, including your recommendation.
7. Practical AI capability: Describe a real business task you completed using AI or automation. Name the tools, explain your contribution, identify something that went wrong, and describe how you verified the result. If you lack this experience, say so and give the closest relevant example.
8. Managing the agent team: You inherit approximately 50 functioning agents with overlapping responsibilities, uneven documentation, and inconsistent output quality. What are your first five steps to organize and improve them? Include how you would handle confidential information and actions requiring human approval.
Personal Faith and Biblical Understanding
9. Personal faith: Describe your Christian background and your faith today. How do Scripture, prayer, and participation in a church or Christian community shape your ordinary life?
10. Gospel understanding: In your own words, what is the gospel of Jesus Christ? Explain how grace, faith, salvation, and good works relate to one another, and include one or two Bible references that inform your answer.
11. Biblical judgment and lived integrity: What authority does Scripture have when it conflicts with your preferences? Give a non-sensitive example of your faith shaping a difficult decision, and explain what you would do if an AI-generated Biblical teaching sounded persuasive but appeared to misuse a passage.
Availability and Long-Term Fit
12. Practical fit: Can you support the stated schedule, occasional adjustments, and primary-job commitment? Include your current obligations, internet and power backup arrange