Executive Assistant and Real Estate Sales and Support

United-States based physician entrepreneur seeking a proactive, highly organized, and detail-oriented Executive Assistant to manage multiple businesses and personal life.

Duties will include, but are not limited to, email and calendar management, organizing family and personal logistics, and handling incoming sales inquiries for real estate listings with a confident, persuasive touch.

The ideal candidate has prior sales background combined with experience supporting executives in administrative, inbox, and calendar management.

Key Responsibilities
1. Inbox & Calendar Management

• Inbox Zero & Email Triage: Monitor my email inbox, categorize priority email s, archive routine spam, and draft professional responses on my behalf.
• Executive & Family Calendar: Manage both business appointments and personal/kid events (doctor visits, sports, school functions, birthday parties) ensuring zero scheduling conflicts.
• Daily Digest: Provide a detailed daily summary email /message every evening detailing my priorities, scheduled calls, pending decisions, and upcoming personal commitments.

2. Real Estate Listing & Sales Support

• Inquiry Response: Rapidly respond to buyer, tenant, and broker inquiries regarding active real estate listings across email and messaging platforms.
• Lead Qualification & Follow-up: Utilize your sales background to engage prospective clients, gather key details, and schedule walkthroughs or phone consultations.
• Listing Organization: Assist with listing administrative duties, organizing property photos, tracking lead status in the CRM, and maintaining listing updates.

3. Personal & Event Coordination

• Kid Appointments & Logistics: Book and confirm pediatric, dental, and activity appointments for my children.
• Party & Event Planning: Assist with vendor research, invitation tracking, RSVPs, gift registries, and logistics for family events and birthday parties.
• Invitation Management: Track, record, and respond to incoming event invitations, adding confirmed dates directly to the master calendar.
• Help make phone calls to vendors and support staff

Requirements & Qualifications
* Experience: 1+ years of experience as an Executive Assistant, Virtual Assistant, or Real Estate Assistant supporting US-based clients.
 Airbnb experience is a plus.

• Sales Background: Proven experience in sales, real estate lead follow-up, or customer engagement.
• Communication Skills: Exceptional written and spoken English with flawless grammar and high emotional intelligence.
• Technical Savvy: High proficiency with Google Workspace (Gmail, Google Calendar, Sheets, Docs), WhatsApp, and Real Estate CRMs.
• Work Ethic: Highly proactive, self-directed, comfortable working independently, and prizes absolute accuracy.

How to Apply

MANDATORY APPLICATION REQUIREMENT: Applications without a video introduction will not be considered.

Please reply with the subject line: "Executive Assistant" and include:

1. Video Intro Link: A 1–2 minute video sample (via Loom or Google Drive) introducing yourself, describing your experience handling an executive's inbox/calendar, and detailing your sales or real estate background.
2. Resume / CV: Updated document highlighting relevant EA and sales experience.
3. Description about how you triage inboxes and reply to varied inquiries