Technical Executive Assistant & Right-Hand to the CEO (AI-Savvy, Long-Term)

About Us:
Pure Velocity LLC ( ---------- ) is a U.S.-based private-label manufacturer of clean beauty, mineral sunscreen, skincare, aromatherapy, and eco-friendly home care products. We take brands and retailers from concept to shelf with FDA-registered, globally compliant formulas.
We're a small, fast-growing, high-trust team — roughly $1M in revenue in 2025 and on pace for ~$3M in 2026 — and we're becoming an AI-native company that runs Sales, Marketing, and Procurement faster than anyone in our space. We're now looking for the CEO's right-hand person to help make that happen.

The Role:
You'll be the CEO's technical right-hand: the person who keeps the day running, turns messy inputs into clean information, and quietly makes sure nothing falls through the cracks. This is part executive assistant, part operations, part light technical work. You'll touch our sales and marketing data, engage vendors, manage the CEO's email , calendar, and travel, chase down information, and own the small recurring tasks that add up.

This is a long-term role for someone who is exceptionally organized, proactive, calm under a full plate, and comfortable using AI tools every day to move faster.

What You'll Do:

• Keep sales and marketing data clean and current in HubSpot — update deal records, contacts, and stages so the CEO can trust the numbers.
• Engage vendors: reach out, request and organize quotes, follow up, and keep vendor communications moving across email , WhatsApp, and WeChat.
• Manage the CEO's email — triage the inbox, draft replies, flag what matters, and make sure nothing important gets buried.
• Own the calendar — schedule and protect the CEO's time across US and Asia time zones, prevent conflicts, and prep the day.
• Coordinate travel — research and book flights, hotels, and logistics, and build clean, at-a-glance itineraries.
• Collect and structure information — research vendors, products, competitors, and topics on request and package it into short, useful briefs.
• Build simple recurring systems and checklists so repeatable work runs the same way every time.
• Use Claude and other AI tools to draft, summarize, research, and speed up your workflow.
• Track initiatives to completion and report back clearly and consistently.
• Take on whatever moves the needle as the business grows — you're the CEO's go-to.

Must-Have Skills:

• Proven experience as an executive assistant, VA, or operations support to a founder/CEO.
• Excellent written English and a clear, professional communicator.
• Highly organized and detail-oriented — you catch what others miss.
• Comfortable with HubSpot (or a similar CRM) and confident keeping data clean.
• Comfortable with Microsoft 365 (Outlook, Excel, Word) for email , calendar, and tracking.
• Hands-on with AI tools (Claude, ChatGPT, or similar) for research, drafting, and summarizing.
• Reliable and proactive in a remote, async setup — you follow through without being chased.
• Able to overlap at least 4 hours/day with 8:00 AM–5:00 PM US Pacific time, with occasional flexibility for Asia-hours vendor communication.

Nice to Have:

• Experience booking international travel and building itineraries.
• Experience communicating with vendors/suppliers (bonus for China-based vendors, Alibaba/1688, WeChat, WhatsApp).
• Light experience with automation tools (Make, Zapier, n8n) or WordPress.
• Background supporting an e-commerce, CPG, or manufacturing business.

Who You Are:

• A self-starter who can take a vague request and turn it into a finished result.
• Trustworthy with a busy leader's inbox, calendar, and confidential information.
• Calm, resourceful, and organized when several things are moving at once.
• Someone who genuinely likes being the dependable person everyone relies on.

How to Apply:

• To show you actually read this post, start your message with the word COMPASS. Applications without it won't be reviewed.

Then please include:

• A short paragraph on your experience supporting a founder or executive — and one example of a time you caught or prevented a problem before it became one.
• Which of these you've used, and how: HubSpot (or another CRM), Microsoft 365 / Outlook calendar, and AI tools like Claude or ChatGPT.
• Your typical working hours in US Pacific time, and your internet setup (a quick speedtest.net screenshot is welcome).

We read every application that follows these steps. We're excited to meet the person who becomes our CEO's right hand. Talk soon!