Real Estate Assistant

Real Estate Virtual Assistant – Transaction Coordinator & Marketing Support

Hours: EST timezone preferred
Experience: 2+ years real estate VA

Realtor based in Sarasota, Florida, specializing in helping buyers relocate from the Midwest. We move fast, communicate clearly, and take our client experience seriously. We're looking for a detail-oriented, proactive Virtual Assistant who understands real estate from start to finish — someone who can jump into transaction coordination, support our marketing, and help us build systems that scale.

What you'll do

Transaction coordination

Manage buyer and seller transactions from contract to close using Dotloop and SkySlope
Track deadlines, contingencies, and required documents; follow up with all parties
Communicate with title companies, lenders, and agents on our behalf
Ensure compliance with MLS requirements using Stellar MLS
Marketing & social media

Design graphics and content using Canva (templates + original assets)
Schedule and publish content across Instagram and other platforms
Support email marketing campaigns — writing, building, and scheduling
Assist with social media engagement and inbox management
CRM & systems

Manage leads and automations inside GoHighLevel (GHL)
Build and maintain workflows, pipelines, and follow-up sequences
Organize files and shared resources in Google Drive
Operations & SOPs

Create and maintain written SOPs for recurring team processes
Record instructional or process walkthrough videos via Zoom or Loom
Identify gaps in our systems and proactively suggest improvements
Requirements

Must-have experience

GoHighLevel (GHL)
Dotloop
SkySlope
Stellar MLS
Canva

Email marketing platforms
Google Drive / Workspace
Zoom & Loom (video recording)
Social media management
Writing SOPs
Skills & qualities

Solid understanding of the U.S. real estate buying and selling process
Strong written and verbal communication in English
Highly organized with exceptional attention to deadlines and detail
Self-starter — you don't wait to be told what needs to be done
Comfortable on camera and confident recording screen walkthroughs
How to apply — read carefully

Applications that don't follow these instructions will not be reviewed.

Start your application with the phrase: "I have read the full job description."
List each tool from the requirements section and rate your experience level: Beginner / Intermediate / Advanced
Briefly describe a real estate transaction you've helped manage — what was your role and what happened?
Record a short 2–3 minute Loom or zoom video introducing yourself and your experience. Include the link in your application.
Share your rate expectations and your availability in EST hours.