Recruitment, People & Compliance Administrator – UK Care Home Group

Full-time | Remote | UK working hours

We are a family-run UK care home group looking for an organised, reliable and detail-focused administrator to support recruitment, onboarding and staff compliance across our care homes.

This is a varied role with a strong focus on recruitment, including carrying out initial candidate interviews, and making sure candidates move efficiently from application through to being ready to work.

You will also help maintain accurate staff records, monitor compliance requirements and follow up outstanding actions with candidates, employees and managers.

We are looking for someone who takes ownership of their work, communicates confidently and follows tasks through to completion without needing constant reminders.

Key Responsibilities

Recruitment

Draft and post job adverts across recruitment platforms
Review applications and identify suitable candidates
Carry out initial interviews with shortlisted candidates (e.g. by phone or video call) to assess suitability
Pass suitable candidates to managers, with brief interview notes
Arrange further interviews with managers and candidates
Communicate with candidates throughout the recruitment process
Maintain recruitment trackers showing vacancies, applicants and outcomes
Follow up candidates and managers to keep vacancies moving
Maintain a pipeline of suitable candidates for recurring care home roles

Onboarding & Pre-Employment Checks

Coordinate the onboarding process for successful candidates
Request and follow up employment references
Assist with right-to-work checks and documentation
Coordinate DBS applications and monitor outstanding checks
Collect required identification and employment documents
Prepare employment documentation and new starter packs
Ensure personnel files are complete before employees start work
Liaise with managers regarding start dates and induction arrangements

Staff Records & Compliance

Keep personnel files complete, organised and up to date
Maintain staff compliance and training trackers
Monitor expiry dates for documents and checks
Maintain records relating to right to work, DBS, references and other employment documentation
Monitor staff training completion and overdue training
Follow up employees and managers where documents, checks or training remain outstanding
Produce simple compliance reports for management
Help ensure staff records remain accurate and consistent

General Administration

Draft letters, email s and basic employment documents
Maintain organised electronic filing systems
Take meeting notes and maintain action trackers
Assist managers with staff-related administrative tasks
Support other recruitment and people-related administration when required

What We're Looking For

Previous recruitment, HR administration, compliance or general administrative experience
Excellent attention to detail
Strong organisational skills
Confident communicating with candidates and employees
Confident carrying out initial interviews and assessing candidate suitability
Good written and spoken English
Comfortable using Microsoft Excel, Word and Outlook
Comfortable maintaining spreadsheets, trackers and electronic records
Able to manage multiple vacancies and onboarding cases at the same time
Able to work independently and meet deadlines
Confident following people up when information or actions are outstanding
Proactive and willing to take ownership of tasks
Reliable and discreet when handling confidential staff information

Experience in healthcare, care homes, recruitment, HR administration or compliance would be helpful but is not essential.

This is primarily a recruitment, administration and compliance role rather than an HR advisory role.

Remote Working Requirements

You must have:

Your own reliable laptop or computer
A stable internet connection
A suitable and quiet home-working environment
Availability to work full-time during agreed UK working hours

How to Apply

Please include:

Your CV
A brief summary of why you are interested in the role and why you would be suitable
A short video introduction
Details of your internet connection
Confirmation that you have your own laptop or computer suitable for remote work
Brief details of any previous recruitment or onboarding experience

Applications that do not include the above may not be considered.

Job type: Full-time, remote
Language: Strong written and spoken English required