Full-Time Executive Assistant / Meta Ads Operations (US Marketing Agency)

Full-Time Executive Assistant / Ads Operations (US Marketing Agency)

Hours: Full-time
Pay: $800-1,200/month depending on experience
Schedule: Must overlap with US Eastern Time mornings
Start: Immediately

About us:
US marketing agency serving roofing companies. We manage Meta ad campaigns for 15+ clients. I need one detail-obsessed executive assistant to handle operations and admin so I can focus on strategy and sales. You work directly with the founder.

What you will do:

• Executive assistant work: calendar, reminders, follow-ups, chasing documents, personal admin
• Work inside GoHighLevel daily: contacts, pipelines, workflows, funnels
• Communicate through Slack all day, clear and fast
• Upload ad creatives into client ad accounts in Meta Ads Manager, following our naming conventions
• Duplicate ads into new ad sets and stage them for my review (you never publish or touch budgets)
• Organize creative files in Google Drive
• Update audience exclusion lists
• Enter new client details into our dashboard from a checklist
• Run test submissions through client funnels, verify everything works, clean up test data

What you will NOT do:

• Publish ads, change budgets, or edit targeting
• Design creatives
• Talk to clients

Requirements:

• Experience with GoHighLevel (required)
• Experience inside Meta Ads Manager (you will be tested)
• Daily Slack user, responsive and organized
• Extremely detail-oriented
• Reliable internet, able to screen-record your work
• Clear written English

How to apply:
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