Job Title: Part-Time Virtual Administrative and Social Media Assistant

Job Title: Part-Time Virtual Administrative and Social Media Assistant

Beyond the Label Advocacy and Speech Therapy is seeking a dependable, highly organized, and creative virtual assistant to support our Operations Manager and growing healthcare practice.

This is a long-term, part-time position for someone who can manage administrative responsibilities, maintain organized systems, and assist with social media content.

Pay and Schedule

• $4 USD per hour
• Up to 10 hours per week
• Approximately 40–44 hours per month
• Expected monthly earnings of approximately $160–$175 USD
• Long-term, part-time opportunity
• Hours may increase as the company grows
• Additional hours must be approved in advance
• Must be available for some overlap with California Pacific Time business hours

Administrative Responsibilities

• Maintain billing, authorization, and evaluation trackers
• Update Google Sheets, calendars, and internal task lists
• Monitor deadlines and send reminders
• Identify missing documents and prepare follow-up messages
• Organize employee onboarding forms and checklists
• Organize Google Drive folders and electronic files
• Track outreach to service coordinators and referral sources
• Prepare professional emails using approved templates
• Assist with job postings and organize applicants
• Complete accurate administrative data entry
• Prepare weekly reports showing completed, pending, and overdue tasks
• Assist the Operations Manager with other administrative responsibilities
• Help improve and maintain organized office systems

Social Media Responsibilities

• Create professional Canva graphics, flyers, and social media posts
• Draft captions for Instagram, Facebook , and LinkedIn
• Help develop and maintain a monthly content calendar
• Schedule approved social media posts
• Repurpose company announcements and updates into social media content
• Create recruitment posts for open positions
• Develop posts highlighting our services, programs, events, and community resources
• Research appropriate hashtags and content ideas
• Organize approved photographs and marketing materials
• Track basic social media performance and prepare monthly summaries
• Ensure all content reflects the company’s professional voice and brand

All social media content must be reviewed and approved before it is published. The assistant must never post client names, photographs, stories, or identifying information without documented authorization.

Required Qualifications

• Excellent organizational and time-management skills
• Strong attention to detail
• Strong written and spoken English
• Experience creating content with Canva
• Familiarity with Instagram, Facebook , and LinkedIn
• Experience using Google Docs, Google Sheets, Gmail, Google Drive, and Google Calendar
• Reliable computer and internet connection
• Ability to follow written instructions and established procedures
• Ability to work independently and meet deadlines
• Dependable communication and regular progress updates
• Willingness to learn new systems
• Ability to protect confidential and sensitive information

Experience supporting a healthcare, therapy, education, disability-services, or small-business practice is preferred but not required.

Confidentiality Requirements

This position may eventually involve access to confidential healthcare information. The selected applicant must complete all required confidentiality agreements, HIPAA training, and security procedures before receiving access to protected information or practice systems.

How to Apply

Please email your complete application to all three email addresses below:

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All three email addresses must be included on your application email for your submission to be considered.

Please use the subject line:

Organized and Creative VA – Beyond the Label

Your application must include:

1. A brief introduction explaining why you are a good fit
2. Your résumé
3. Examples of Canva designs or social media posts you have created
4. A description of your relevant administrative experience
5. Your availability in Philippine Time and California Pacific Time
6. Your experience with Google Sheets and administrative trackers
7. Your experience managing business social media accounts
8. A brief explanation of how you organize multiple responsibilities and deadlines
9. Confirmation that you accept $4 USD per hour for up to 10 hours per week

To show that you read the entire job posting, include the word “Beyond” in the first sentence of your application email.