Remote Event Coordinator / Marketing Assistant

We are looking for a reliable and organized Remote Event Coordinator to help manage the behind-the-scenes work for a live music event series based in Canada.

We host live R&B, funk, jazz, and soul themed music events throughout the year, and we need someone who can help keep each event organized and marketed properly.

MAIN RESPONSIBILITIES

• Keep track of event deadlines and tasks
• Help coordinate performers, musicians and vendors
• Update event information and ticketing
• Create and update graphics
• Schedule Instagram, Facebook and TikTok content
• Help write and schedule email campaigns
• Organize photos and videos from events
• Coordinate content with our video editor
• Assist with Facebook /Instagram ads
• Maintain spreadsheets and event trackers
• Help with general administrative tasks

TOOLS WE USE

Experience with some of the following is preferred:

• Canva or Photoshop
• Instagram / Facebook
• Meta Business Suite
• TikTok
• Google Drive / Sheets / Docs
• Ticket Tailor
• Sender.net Email Marketing
• ChatGPT

WHO WE’RE LOOKING FOR

You should be:

• Organized and dependable
• Detail-oriented
• Comfortable working independently
• A good written English communicator
• Comfortable using Canva or Photoshop
• Familiar with social media
• Able to manage multiple tasks and deadlines
• Willing to learn new tools
• Proactive instead of waiting for instructions for every task

Experience with events, music, nightlife, social media or marketing is a bonus but not required.

HOURS

Approximately 10–15 hours per week.

Some weeks may be busier leading up to an event.

We are looking for someone interested in working with us long-term as the event series grows.

Our business is based in the Toronto, Canada Eastern Time Zone, so some overlap with Eastern Time is preferred.

COMPENSATION

Please include:

• Your desired hourly rate
• Your desired monthly rate for approximately 20–60 hours per month

HOW TO APPLY

Please send:

1. A short introduction
2. Your relevant experience
3. Your experience with Canva or Photoshop
4. Your experience with social media
5. Your experience with email marketing
6. Your desired hourly rate
7. Your weekly availability
8. Any examples of previous work

BONUS QUESTION
If we had a live music event happening six weeks from today, how would you organize the tasks leading up to the event?