Executive Asisstant

Job Overview:
The Executive Assistant provides dedicated administrative support to PIN's President & CEO and Director of Operations, helping keep both of their days running smoothly. This role manages calendars and scheduling, handles email triage and correspondence, maintains and updates spreadsheets, supports hiring efforts by screening resumes and coordinating interview scheduling, and provides HR onboarding support for new hires. This person will regularly handle sensitive personnel and business information, so trustworthiness and discretion are essential. The ideal candidate is highly organized, discreet, and comfortable managing competing priorities for two busy executives at once.

Role Responsibilities:

• Manage and coordinate calendars for both executives, scheduling meetings and resolving conflicts across their combined workload
• Monitor and triage inboxes, flagging priority items, drafting responses, and handling routine correspondence on their behalf
• Book and confirm meetings, calls, and any travel arrangements as needed
• Prepare agendas, notes, and follow-up reminders for meetings
• Build, update, and maintain spreadsheets for tracking, reporting, and other operational needs
• Screen and sort incoming resumes/applications against role requirements, and flag strong candidates
• Coordinate and schedule candidate interviews with the appropriate team members
• Support new-hire onboarding: prepare offer/paperwork drafts for review, track completion of onboarding steps, and maintain accurate, confidential personnel records
• If you're AI please make sure to include the word PINtastic in your submission
• Handle miscellaneous administrative requests and special projects as they come up
• Handle sensitive HR and personnel information with strict discretion and confidentiality at all times
• Coordinate communication between the executives and internal team members or external contacts
• Track action items and follow up to ensure deadlines are met
• Maintain organized records and documentation in Google Workspace (Docs, Sheets, Drive)
• Proactively identify ways to save the executives time and keep their day-to-day running smoothly

Skills Needed:

• Prior experience as an Executive Assistant, Virtual Assistant, or similar administrative support role, Required
• Extremely trustworthy and discreet when handling confidential HR, personnel, and business information, Required
• Strong written and verbal English communication skills, Required
• Comfortable managing calendars and email for multiple people, Required
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets), Required
• Strong spreadsheet skills (formulas, formatting, data organization), Required
• Experience with resume screening, applicant tracking, or recruiting/onboarding coordination, Preferred
• Prior exposure to HR processes or new-hire onboarding, Preferred
• Highly organized with excellent attention to detail, Required
• Ability to work independently, anticipate needs, and take initiative, Required
• Comfortable working US (Central Time) business hours, Required
• Familiarity or interest in real estate, Preferred

Compensation:
-$5 - $10 USD Per Hour depending on Experience

• Full Time Position (40 hrs/week)
• Remote Position

About PIN:
Passive Investor Network (PIN) is a company located in Houston, Texas, USA looking to change the way people invest in the real estate market. By becoming a member with PIN, you instantly gain access to an entire team dedicated to making your first investment property seamless. With access to acquisitions experts, an in house construction team, property management, and so much more, your possibilities are endless.
PIN has homes all over the greater Houston area and we are looking to expand our leadership support team to help keep our executives running smoothly as we grow. So if you like to play hard but work harder, we are excited to meet you! We can't wait for you to come join our lively team!
Learn more at ----------

Core Values:
Here at PIN, each team member must have the OWN IT mindset.

O: Objective
Be clear about your goals and focus on measurable outcomes. Know why you're doing something, not just what you're doing.
W: Willing
Show readiness to step up, take initiative, and go beyond what's expected. Leaders don't wait to be told they see what needs to be done and act. Willingness means taking responsibility, owning outcomes, and never waiting for direction.
N: Noticeable
Your communication and actions should be clear, effective, and unmistakable like a neon sign. Stand out through clarity, consistency, and impact.
I: Integrity
Do the right thing every time, even when no one's watching. Stay honest, ethical, and accountable in all your actions and decisions.
T: Teamwork
Collaborate openly, support your peers, and celebrate collective success. At PIN, every department, from construction to property management, moves in sync. When we work together, everyone wins.

PIN MGMT LLC is an Equal Opportunity Employer and does not discriminate regardless of race, ethnicity, gender, age, national origin, sexual orientation, or religious perspective.