Marketing & Administrative Virtual Assistant

We are looking for a Marketing & Administrative Virtual Assistant to help manage digital marketing campaigns, handle administrative tasks, and support backend operations for our educational platform. The ideal candidate is proactive, detail-oriented, and able to work independently. Experience in digital marketing, CRM tools, and administrative support are required.

The position is part-time, requiring 20 hours per week (4 hours per day) with a flexible schedule, including some overlap with Pacific Time.

Job duties and responsibilities:

1. Marketing Support:

• Assist in the creation and management of digital advertising campaigns on Google and Facebook , ensuring

compliance with platform guidelines.

• Research strategies to improve ad approval rates and maximize reach, particularly in the context of psychedelic-

related content.

• Monitor ad performance, adjust targeting, and conduct split testing to optimize results.
• Manage and update email marketing campaigns via MailChimp, including audience segmentation and automation

setup.

• Maintain and update social media content and engagement strategies.
• Create landing pages, lead magnets, and social media graphics consistent with our established brand identity.
• Research and implement growth strategies to expand our audience, particularly individuals with life-threatening

illnesses and medical professionals.

2. Administrative Support:

• Manage backend operations for our education platform (Thinkific), including generating course certificates.
• Handle data entry and manual uploads to MailChimp, WordPress (WooCommerce and Fluent Forms Pro), and

Eventbrite.

• Process and organize registrant data from Eventbrite and integrate it into MailChimp.
• Assist with routine QuickBooks data entry tasks as needed.
• Maintain and update the organization’s practitioner directory.
• Provide general administrative support, including scheduling, documentation, and email management.

Qualifications

• Experience in digital marketing, Google & Facebook ads, and email marketing
• Familiarity with Thinkific, MailChimp, WordPress, Eventbrite, and QuickBooks
• Strong organizational & communication skills
• Ability to work independently with great attention to detail
• Experience handling ad compliance and optimization for sensitive topics is a plus!

If you believe you're a strong fit for this position, please respond with the following:

1. A link to your resume in PDF format.

Your resume should include your contact details, a recent professional photo, and a summary of your work
experience, emphasizing tasks relevant to this role.

2. A screenshot of your PC specifications and internet speed,
3. A one-minute Vocaroo recording of your self-introduction
4. Your WhatsApp number for easy communication.

To ensure you've read this message carefully, please include the word "MarketingAdmin" in the subject line of your email .

We look forward to reviewing your application!