Project & Contracts Administrator
Confidential employer
We are a boutique Melbourne custom / architectural residential and light commercial builder. We need a part-time Project & Contracts Administrator to keep job commercial admin moving: head/subcontract files, variations/RFIs/EOTs/registers, progress-claim prep, supplier and trade chase, site evidence, Wunderbuild–Xero — plus tidy project tracking so cashflow/WIP views stay trustworthy.
What you’ll do:
Contracts: files, registers, draft notices, claim prep, reconcile subbie claims (recommend only), trade-package/quote packs (recommend only), claim/retention timing, site evidence
Supplier/trade: chase quotes; deliveries/dockets vs PO; outstanding info; supplier register hygiene
PM support: registers, chase lists, due dates, evidence gaps
CFO support: commitments, POs, claim status, coding tidy for cashflow/WIP trust
Tools: Wunderbuild (BuilderTrend/Buildxact peers OK); Xero; Google Workspace; Excel/Sheets; Drive; phone/WhatsApp/Zoom/email; Bluebeam/PDF
About you
Essential: AU residential construction contract/project admin experience
Comfortable calling in clear English during AEST
How to apply
Apply via OnlineJobs
Subject exactly: I keep contracts and claims tidy
CV + AU residential CA examples as a video
Confirm AEST hours + AU residential CA experience
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