book keeper

Job Title: QuickBooks Online Bookkeeper – Real Estate and Fix-and-Flip Company

We are seeking an experienced, dependable QuickBooks Online bookkeeper to manage the financial records for multiple real estate and construction companies. Our operations include fix-and-flip properties, rental properties, foreclosure purchases, construction expenses, hard-money loans, and property sales.

This is a long-term position for someone who is highly organized, accurate, honest, and comfortable asking questions instead of guessing.

Primary Responsibilities

Record and categorize bank and credit-card transactions in QuickBooks Online
Reconcile bank accounts, credit cards, and loan accounts monthly
Assign every transaction to the correct company and property class
Match receipts to corresponding transactions without creating duplicates
Review transactions for potential duplicates or incorrect classifications
Record property purchases, closing costs, escrow deposits, loan proceeds, and property sales
Track construction materials, contractor payments, permits, utilities, taxes, insurance, and holding costs
Properly record transfers, owner contributions, owner draws, and intercompany transactions
Maintain vendor records and request missing receipts or transaction details
Review closing disclosures and settlement statements
Prepare monthly financial reports for each company and property
Maintain a list of unclear transactions for management review
Assist with year-end preparation for our CPA

Monthly Reports Required

Profit and loss by company
Property cost report
Bank and credit-card reconciliation reports
Balance sheet
Unclassified transaction report
Missing receipt report
Outstanding loan and credit-card balance report
Estimated profit for active fix-and-flip properties

Required Qualifications

At least two years of QuickBooks Online bookkeeping experience
Experience working with US-based businesses
Experience reconciling bank and credit-card accounts
Strong knowledge of double-entry bookkeeping
Advanced Microsoft Excel or Google Sheets skills
Strong attention to detail
Good written and spoken English
Reliable computer and internet connection
Ability to maintain strict financial confidentiality

Preferred Experience

Real estate investment or fix-and-flip bookkeeping
Multiple LLCs or related companies
Property classes or project-based accounting
Construction bookkeeping
Hard-money loans and lender draws
Closing disclosures and settlement statements
QuickBooks ProAdvisor certification

Position Details

Remote position
Part-time initially, with the opportunity to become full-time
Long-term employment opportunity
Some working-hour overlap with Eastern Time is required
Compensation is based on bookkeeping experience and demonstrated ability
A paid bookkeeping test will be required before hiring

Important Working Standards

Never categorize an unclear transaction by guessing
Never create a transaction before checking whether it already exists
Every transaction must have the correct entity, account, property, vendor, and supporting documentation
Bank and credit-card accounts must be reconciled to their statements every month
Financial information must remain strictly confidential

How to Apply

Please submit the following:

A summary of your QuickBooks Online experience
Your experience with US real estate, construction, rental, or fix-and-flip companies
Your QuickBooks certification, if applicable
Your requested hourly rate
Your weekly availability
A description of how you would record a Home Depot purchase made for a specific flip property
A description of how you prevent duplicate transactions when matching receipts
The words “Property Bookkeeper” at the beginning of your application

Applications that do not answer all questions will not be considered.