Accounts Payable Clerk - Microsoft Business Central

Position Summary
The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices, purchase order matching, vendor ledger maintenance, and payment runs within Microsoft Dynamics 365 Business Central. This position ensures vendor accounts are reconciled, discrepancies are resolved promptly, and payments are issued accurately and on schedule.
The ideal candidate has hands-on experience with Microsoft Dynamics 365 Business Central, is comfortable working with purchase orders and vendor ledgers, and is detail-oriented, organized, and able to work independently in a fast-paced accounting environment.

Essential Duties and Responsibilities

• Process incoming vendor invoices in Microsoft Dynamics 365 Business Central, matching invoices to purchase orders and receipts (2-way/3-way matching).
• Enter and code vendor invoices accurately, applying correct GL accounts, dimensions, and posting groups.
• Maintain accurate vendor ledgers; research and resolve discrepancies between vendor statements and Business Central ledger balances.
• Reconcile vendor statements to open accounts payable balances on a monthly basis.
• Prepare and process payment runs (checks, ACH, and wire transfers) in Business Central, ensuring payments are issued accurately and within vendor terms.
• Monitor the accounts payable aging report; flag past-due invoices and follow up with vendors or purchasing as needed.
• Set up and maintain vendor records, including W-9 collection and 1099 tracking.
• Respond to vendor inquiries regarding invoice and payment status in a professional and timely manner.
• Communicate with purchasing and warehouse teams to resolve purchase order discrepancies, including quantity and price variances.
• Use Continia Document Capture (or a comparable Business Central AP automation add-on) for invoice capture, approval workflow, and data entry, where applicable.
• Support month-end close activities, including accounts payable accruals and related general ledger account reconciliations.
• Assist with internal and external audit requests related to accounts payable.
• Maintain organized digital and physical accounts payable records in accordance with company policy.
• Perform other duties and special projects as assigned.

Required Qualifications

• 2+ years of accounts payable or general accounting clerical experience.
• Hands-on experience with Microsoft Dynamics 365 Business Central required, specifically within the accounts payable module (invoice entry, purchase order matching, vendor ledger entries, and payment processing).
• Experience with Continia Document Capture or a similar Business Central AP automation add-on strongly preferred.
• Solid understanding of the purchase order process and 2-way/3-way invoice matching.
• Demonstrated ability to reconcile vendor ledgers and vendor statements independently and resolve discrepancies.
• Experience preparing and processing payment runs (checks, ACH, wires) within an ERP system.
• Intermediate Microsoft Excel skills (lookups, filtering, basic reconciliation workbooks).
• High attention to detail and accuracy, with a demonstrated record of clean, well-documented work.
• Strong organizational and time-management skills to manage invoice volume and payment deadlines.
• Clear written and verbal communication skills for vendor and cross-department interactions.