BUSINESS DEVELOPMENT AND ADMINISTRATIVE ASSISTANT

Part Time Remote Position

Schedule: Monday through Friday, 9:00 AM to 1:00 PM Eastern Time

Hours: 20 hours per week

Location: Remote, Philippines

Please apply via this link: ----------
ABOUT THE COMPANY

We are a growing commercial pressure washing, fleet cleaning, exterior cleaning, and property maintenance company serving businesses, contractors, fleet operators, property managers, and government organizations.

We are building an organized business development system that will help us pursue larger commercial contracts, subcontracting opportunities, and DBE related opportunities.

We are looking for a dependable Business Development and Administrative Assistant who can help organize the company, manage leads, support the owner, and keep business development activities moving.

This position combines light business development, lead management, research, administrative support, LinkedIn outreach, and social media assistance.

ABOUT THE ROLE

The ideal candidate is organized, proactive, professional, and comfortable representing a growing commercial service company.

You will help make sure LaKesha, the company owner, has the information and support she needs to operate the business efficiently. You will organize leads, update HubSpot, complete research, manage follow up activities, and assist with simple administrative responsibilities.

Most LinkedIn outreach will be managed through Meet Alfred. You will monitor the outreach campaign, organize responses, identify interested prospects, and move qualified contacts into HubSpot.

This position includes some telephone outreach, but it is not a heavy cold calling position. Calls will primarily involve following up with warm leads, gathering information, confirming contact details, and helping qualified prospects take the next step.

PRIMARY RESPONSIBILITIES

BUSINESS ORGANIZATION AND ADMINISTRATIVE SUPPORT

Assist LaKesha with simple daily administrative responsibilities.
Help organize company information, documents, leads, contracts, estimates, and business opportunities.
Review priorities and make sure important tasks do not fall through the cracks.
Organize company files, capability statements, service information, pricing information, and approved sales materials.
Help LaKesha locate information and stay updated on current leads, projects, and opportunities.
Maintain an organized list of pending decisions, follow up needs, deadlines, and next steps.
Assist with calendar organization and scheduling when needed.
Prepare simple reports and updates for weekly growth meetings.
Communicate clearly when LaKesha’s attention, approval, or decision is needed.

LEAD AND CRM MANAGEMENT

Organize current leads, previous contacts, contracts, estimates, and unfinished conversations.
Enter and update contacts, companies, activities, responses, and next steps in HubSpot.
Make sure every active lead has an accurate status and follow up date.
Monitor new responses from email , LinkedIn, Meet Alfred, and other outreach channels.
Move interested prospects into the appropriate HubSpot pipeline stage.
Schedule qualified discovery calls, estimate appointments, and business development conversations.
Revisit older leads and opportunities that may still be active.
Make sure no qualified inquiry or business opportunity is forgotten.

LINKEDIN AND MEET ALFRED

Use an approved LinkedIn profile as a Business Development Representative for the company.
Professionally update the LinkedIn profile to reflect the approved role with the company.
Use the company’s approved VPN and secure access process when required.
Monitor approved Meet Alfred campaigns and review incoming responses.
Respond to LinkedIn messages using approved scripts and company information.
Identify interested decision makers and transfer qualified contacts into HubSpot.
Make sure LinkedIn conversations receive appropriate follow up.
Send limited personalized LinkedIn messages when automation is not appropriate.
Maintain a professional LinkedIn presence that accurately represents the company.
Follow all approved company procedures and current platform guidelines when using LinkedIn and Meet Alfred.

RESEARCH AND BUSINESS DEVELOPMENT

Research commercial companies within the assigned geographic area.
Identify decision makers such as business owners, operations managers, facility managers, fleet managers, procurement professionals, and prime contractors.
Research government contracts, DBE opportunities, subcontracting opportunities, and supplier diversity programs.
Find procurement contacts, submission deadlines, vendor requirements, and relevant company information.
Research construction companies, property management companies, transportation companies, fleet operators, and commercial facilities that may need the company’s services.
Maintain organized research records inside HubSpot or another approved company system.

LIGHT CALLING AND FOLLOW UP

Make occasional professional calls to warm leads, previous contacts, and interested prospects.
Follow up when a prospect has responded to LinkedIn or email outreach.
Confirm contact information and identify the correct decision maker.
Gather information about vendor requirements, service needs, or upcoming opportunities.
Schedule qualified conversations, estimates, or appointments.
Leave professional voi cemail messages when appropriate.
Record the outcome of every call in HubSpot.

This is not a high volume cold calling position. The focus is on organization, thoughtful follow up, relationship building, and helping interested prospects move forward.

SOCIAL MEDIA SUPPORT

Post approved company content on assigned social media platforms.
Help maintain a consistent and professional company presence online.
Schedule approved content using the company’s social media tools.
Monitor basic comments, messages, and business inquiries.
Direct potential leads and service inquiries to the appropriate person.
Support the company LinkedIn page with approved updates, photographs, service information, and business announcements.
Help organize before and after photographs, testimonials, and other content from completed projects.
Make sure social media inquiries are entered into HubSpot when appropriate.

QUALIFICATIONS

Excellent spoken and written English.
A clear, confident, polished, and professional speaking voice.
Strong organizational and administrative skills.
Previous experience as a virtual assistant, administrative assistant, business development assistant, lead generation specialist, or appointment setter.
Comfortable making occasional professional business calls.
Able to communicate professionally with executives, contractors, business owners, procurement professionals, and corporate decision makers.
Strong online research skills.
Experience using HubSpot or another CRM system.
Experience using LinkedIn for professional networking or business development.
Comfortable learning Meet Alfred and monitoring automated outreach campaigns.
Experience posting approved content on social media platforms.
Able to manage multiple tasks, deadlines, and follow up dates.
Able to work independently and ask questions when information is unclear.
Proactive enough to identify when LaKesha or another team member may need assistance.
Reliable internet service, a quality headset, and a quiet working environment.
Able to work the required Eastern Time schedule consistently.

PREFERRED EXPERIENCE

Experience supporting commercial service companies, pressure washing companies, construction companies, fleet operators, government contractors, property management companies, or facilities management companies is preferred.

Experience researching government bids, DBE opportunities, supplier diversity programs, procurement contacts, or subcontracting opportunities is valuable.

Experience with HubSpot, LinkedIn, Meet Alfred, Canva, social media scheduling tools, and Google Workspace is also preferred.

TOOLS YOU MAY USE

HubSpot
LinkedIn
Meet Alfred
Company approved VPN
Google Workspace
Company email
Canva
Social media scheduling tools
Government procurement portals
Calendar and appointment scheduling software

PERFORMANCE WILL BE MEASURED BY

Accuracy and organization of HubSpot records.
Timely responses to new leads and LinkedIn messages.
Consistency of follow up activities.
Quality of company and opportunity research.
Number of qualified conversations and appointments scheduled.
Accuracy of administrative work.
Consistency of approved social media posting.
Ability to keep LaKesha informed and supported.
Ability to recognize tasks that need attention before they become problems.
Reliability, professionalism, communication, and follow through.

HOW TO APPLY

Please submit the following:

Please apply via this link: ----------

“Hello, my name is [Your Name], and I am calling on behalf of a commercial pressure washing and property maintenance company. We provide commercial exterior cleaning, fleet cleaning, and property maintenance support.

I am following up to learn who is responsible for selecting and approving your exterior cleaning vendors. If that person is available, I would appreciate the opportunity to speak with them. If not, could you please provide their name and the best way to contact them?

Thank you for your assistance.”