Executive Virtual Assistant & Portfolio Integrator (Escalating Base Pay + Long-Term Benefits)

About Us:
We operate a fast-paced, highly dynamic portfolio of businesses based in the US. Our operations span multiple distinct industries, including Luxury Event/Wedding Venues, Alternative Wellness & Energy Therapy and Hypnosis Retreats, Real Estate Acquisitions, Property Management, and Roofing/Construction. We are visionaries who move incredibly fast. We need a brilliant, highly organized "Right-Hand" Executive Assistant to manage the operational threads across all our business entities flawlessly.
The Opportunity:
We are not looking for a data-entry clerk who waits to be told what to do step-by-step. We are looking for an Integrator. You will work directly with the business owners to support all aspects of our businesses. We will often send you quick voice memos or brief text instructions throughout the day (e.g., "Call this roofing client to confirm their schedule," or "Send the September wedding couple their contract updates"), and you will be expected to pick up the phone, relay the message, and fully execute the task across whichever business needs support that day.
Your Responsibilities (You are the Coordinator):

• Multi-Business Portfolio Support: Act as the operational assistant across all our brands (Weddings, Energy Therapy and Hypnosis, Real Estate, Roofing, etc.). You must be agile enough to pivot between creative retreat coordination and structured construction logistics seamlessly.
• Voice-to-Action Execution & Outbound Calling: Take raw audio notes or quick texts from the owners and execute them immediately. You must be completely comfortable picking up the phone to call wedding couples, vendors, homeowners, or corporate clients to relay updates, confirm dates, or follow up on agreements.
• GHL Specialist Collaboration & Sub-Account Management: Work hand-in-hand with our internal GoHighLevel Specialist. You will communicate needed system updates, request new workflow builds, and help set up and configure new GHL sub-accounts as our portfolio continues to expand.
• GoHighLevel (GHL) Operational Management: Actively work inside the platform to manage customer profiles, update pipeline opportunities, apply tags, track calendar bookings, and ensure clients across all business niches are moving through the correct communication sequences.
• Property Management Support: Update and manage guest profiles, booking adjustments, and automated rules within our property management platform (Hospitable).
• Inbox & Workflow Triage: Organize incoming email s, route information to the correct client profiles, and ensure tasks are executed so nothing falls through the cracks.

Schedule & Hours:
*30 to 35 Hours Per Week.

• Mandatory Weekends: Because our event venues, retreats, and corporate properties are highly active over the weekend, Saturday and Sunday availability is strictly mandatory to handle urgent client/guest needs.
• Mandatory Daily Meetings: You will attend a daily 1 to 2-hour video tea ---------- eting (typically between 10:00 AM and 12:00 PM US Central Time) to align on the day's priorities.

Compensation & Long-Term Stability:
This role rewards reliability, clear communication, and absolute adaptability. Because your hourly rate is strictly locked to this escalation schedule, we do not renegotiate base hourly rates for "added tasks" or when handling tasks across different companies in our portfolio.

• The Escalating Pay Scale:
• Month 1 (Trial & Onboarding): $4.00 / Hour
• Month 2: $6.00 / Hour
• After 90 Days: $8.00 / Hour
• Monthly Performance Bonuses (Potential to earn up to a $100 maximum bonus per month from the following categories):
• Rapid Response Bonus ($25/month): For consistently responding to calls and messages within 15 minutes.
• Accuracy & Implementation Bonus ($25/month): For taking accurate meeting notes and perfectly implementing those action items into our systems.
• Zero-Leakage Pipeline Hygiene Bonus ($25/month): For successfully keeping the GoHighLevel pipelines perfectly updated, ensuring no email or task is left untagged or unresolved at the end of your shift.
• Perfect Reliability Bonus ($25/month): For having zero unexcused absences and being perfectly on time for every single mandatory daily video meeting and your weekend shifts.
• The Loyalty Benefits:
• After 6 Months: A $30/month stipend provided specifically to cover your local health insurance (HMO) costs.
• 13th-Month Pay: A full extra month’s baseline salary paid every December (standard Filipino cultural bonus) for long-term stability.

Who You Are:

• Communication: You have a flawless, highly professional, and neutral English speaking accent. You are completely comfortable picking up the phone to call American clients, brides, and contractors.
• Adaptability: You thrive in an environment where tasks vary daily. You are not thrown off by switching gears from talking about a luxury wedding venue to tracking a roofing file.
• Software Familiarity: You have hands-on experience navigating GoHighLevel (GHL) as a user and working alongside tech specialists. Experience with property management tools (like Hospitable) is a massive plus.
• Experience: You have previous experience as an Executive VA, Project Manager, or Operations Assistant.

How to Apply:
If you are ready to be our right-hand partner and help us manage our entire portfolio, please apply with the following:

• A brief summary of your administrative, phone-handling, and multi-industry support experience.
• A link to a 1-minute voice recording (using Vocaroo or Loom) introducing yourself so we can hear your spoken English tone.
• Put the phrase "Operations Integrator" in the subject line of your application so we know you read these instructions completely.