Experienced Real Estate Transaction Coordinator/EA

HIRING: EXPERIENCED REAL ESTATE TRANSACTION COORDINATOR

I am looking for an experienced Real Estate Transaction Coordinator with a strong Executive Assistant

The ideal candidate has hands on experience with Florida real estate transactions and has experience managing multiple agents and transactions at the same time.

This is a long term, full time position for someone who is organized, reliable, proactive, and able to work well under pressure.

RESPONSIBILITIES

• Coordinate real estate transactions from contract to closing

• Track important deadlines, contingency dates, inspections, appraisals, financing, title, and closing requirements

• Make sure required documents are completed, signed, organized, and submitted on time

• Follow up with agents, buyers, sellers, lenders, title companies, attorneys, inspectors, and other transaction parties

• Maintain organized transaction files and records

• Monitor calendars, deadlines, appointments, and important dates

• Keep agents updated on transaction status

• Identify potential issues or delays and bring them to the appropriate person's attention

• Manage multiple active transactions at the same time

• Provide Executive Assistant and administrative support

• Handle urgent requests and changing priorities while maintaining accuracy

REQUIREMENTS

• Previous experience as Florida Real Estate Transaction Coordinator

• Experience with US real estate transactions

• Florida real estate experience is strongly preferred

• Experience supporting multiple real estate agents

• Executive Assistant experience is a strong advantage

• Ability to manage multiple transactions simultaneously

• Excellent English communication skills

• Strong organization and attention to detail

• Excellent follow up skills

• Ability to work under pressure and meet deadlines

• Able to work independently with minimal supervision

• Proactive and able to anticipate what needs to be done

• Reliable, responsive, and accountable

SOFTWARE EXPERIENCE

Experience with any of the following is a plus:

• Dotloop
• SkySlope
• Follow Up Boss
• DocuSign
• MLS systems
• Google Workspace
• Microsoft Office
• CRM or transaction management platforms

WHAT I AM LOOKING FOR

I need someone who can take ownership of their responsibilities.

You should be able to manage multiple transactions and agents without becoming overwhelmed, keep track of deadlines, proactively follow up on outstanding items, and make sure nothing falls through the cracks.

You should also be comfortable working in a fast paced environment where priorities can change quickly.

EXECUTIVE ASSISTANT EXPERIENCE

A background as an Executive Assistant is highly valued for this position.

We are looking for someone who can handle more than basic administrative tasks and can effectively manage schedules, follow ups, documents, communications, priorities, and day to day administrative responsibilities.

SCHEDULE

Full time

US Eastern Time

COMPENSATION

$4 USD/hour

This is a long term position with a stable and consistent workload.

We are looking for someone interested in a long term working relationship. If you are the right person for the position and consistently perform well, I want to provide a stable opportunity for you to grow with the role

IMPORTANT:

We are specifically looking for candidates with actual hands on experience as Florida Real Estate Transaction Coordinator.

Please do not submit a generic Virtual Assistant application.

Candidates with relevant experience will be contacted for the next stage of the hiring process.

Thank you, and I look forward to hearing from you.